Administrative Assistant (Full-Time Temporary) - Deadline To Apply October 26

MoveUP Job Posting: Administrative Assistant – Full Time, Temporary (6 months)October 19, 2026POSITION: Administrative Assistant – Full Time, Temporary – (6 months)SALARY: $3,020.73 bi-weeklyHOURS OF WORK: 8:30am to 4:30pm, Monday to Friday
All salary, benefits, and other additional compensation premiums are in accordance with the MoveUP/USW2009 collective agreement.
PRIMARY DUTIES AND RESPONSIBILITIES/CRITICAL TASKS:
The following are key operational duties, but are not limited to these administrative functions:
Assist Union Representatives by setting up and maintaining bargaining unit files;
compiling grievance information;
updating membership information;
maintaining contact lists.
Contact Union Job Stewards and Executive Councilors and make arrangements for meetings and travel arrangements.
Compose, prepare, format, and type correspondence, reports, forms and other documentation.
Operate a PC and a full range of application software programs to a fully skilled level.
Perform receptionist and switchboard duties as required.
Answer and direct incoming telephone calls and operating related telephone equipment.
Perform general office duties as required.
Input and maintenance of data and data related systems.
Other duties as required.
QUALIFICATIONS:
2-4 years of previous administration/reception experience working in a fast-paced environment
Good time management, scheduling and organizational skills.
Be able to multi-task with a strong attention to detail
Excellent oral and written communication skills
Excellent interpersonal communication skills that is clearly evident both in person and over the phone
Be able to speak using clear, professional language and answer the telephone using appropriate telephone etiquette
Have demonstrated ability to be proactive and self-starting and work in a team-based environment
Accurate keyboarding skills of 60 wpm
Proficiency in Microsoft Word, Excel, and data entry
Experience in use of general office equipment
Experience with UnionWare and Laserfiche an asset
Ability to take direction and work under pressure
Be able to sit for an extended period of time
Demonstrated interest and/or participation in trade union activities essential
To allow for successful organizational integration, training and onboarding, and proper in-office coverage, this position requires the successful candidate to be able to work on-site in our office located in Burnaby, BC for five days a week, Monday to Friday, during the probation period. This requirement may be extended based on operational requirements.
This is an opportunity to work with highly motivated colleagues in a creative and vibrant office environment. We offer a competitive salary, and excellent benefits.
We thank all applicants for their interest. Due to the large volume of applications we receive, only those shortlisted will be contacted for an interview.
We value workforce diversity and encourage applications from all qualified individuals.
Ram AtwalDirector, Human Resources and Organizational Development
MoveUP represents over 14,000 union members at public and private sector companies in both provincially and federally regulated workplaces. Our members are primarily located in British Columbia.
MoveUP is Local 378 of the Canadian Office and Professional Employees Union (COPE SEPB), which represents over 35,000 members across Canada. We are affiliated with the BC Federation of Labour, the Canadian Labour Congress, and labour councils. We are also affiliated with UNI Global Union and Public Services International through our national union, COPE SEPB. For more information about MoveUP, visit MoveUPTogether.Ca. For more information about our national union, visit copesepb.Ca.
VisionMoveUP creates a future where all workers have a powerful voice, dignity in their work and thrive in a just society.
MissionOur mission is to improve the quality of life for our members, their families and communities, and to educate, inspire and empower workers.
ValuesAs a democratic, progressive union, we provide a supportive and respectful workplace that enables the best performance of each staff member so that together we can:
Be a union where our members feel heard and are proud to be members
Activate our members and promote solidarity
Protect workers and get the best results for them
Remove barriers to inclusivity and fight for a more just society
File Number:
26-MOVEUP-COMM-BLTN-FTT Admin Assistant 6 Months Oct 19
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