RQ11171 - Project Manager/Leader - Senior

Responsibilities:

• Provide project management for Immunization Repository Consolidation– a large scale, complex, high profile and high-risk OPS I&IT initiative
  
• Ensure project deliverables meet clients’ business requirements on time, scope and budget, with a focus on cost-effectiveness, efficiencies and compliance with OPS project management methodologies and frameworks
  
• Interact with senior staff within the ministry and with external partners and manage relationships
  
• Lead organizational development, strategy development, business planning, and ministry funding requests.
  
• Gather and develop requirements to create and maintain a detailed project schedule and/or integrated plan
  
• Identify team members in various disciplines, clarify roles and responsibilities, and set task/ deliverable/performance expectations for resources that are both OPS unionized employees, as well as Fee for Service (FFS) consultants
  
• Resolve resourcing and inter-personal conflicts, negotiate changes to resourcing, ensure knowledge is shared among team members so that project objectives and deliverables are met
  
• Develop complex project budgets based on multiple funding channels and cross-ministry dependencies
  
• Effectively manage large project budgets and ensure a high level of fiscal control and accountability including estimates, forecasts and reconciliation/confirmation of actuals
  
• Use ministry project management tools for recording and reporting project/program data
  
• Participate in team meetings
  
• Create/update project artefacts such as: Charter, Integrated Project Management Plan (IPP), adjust and update IPP as per change requests, close out report
  
• Perform reviews of schedule, variance analysis, adjust leads and lags, and revise schedule
  
• Manage and monitor project progress, critical path activities, and report on slippage
  
• Create overall project status and project progress reports for project executives and stakeholders
  
• Identify and manage issues, review issue status, and produce issue logs
  
• Proactively identify potential risk events and issues before they occur so that proper mitigating strategies can be developed
  
• Articulate and prioritize issues and risks at senior executive levels, and recommends mitigation strategies for decision makers
  
• Review change requests, and prepare change requests report to be reviewed by Change Control Board, and adjust integrated project plan accordingly
  
• Prepare business transformation and adoption plans, lead and plan testing activities and change management activities with the business and program
  
• Manage the transition to support and the future service model
  
• Create and provide knowledge transfer documentation as part of the knowledge transfer plan
  
• Participate in steering committee and stakeholder forums
  
• Provide project, program, and/or portfolio reporting to multi-stakeholders at senior executive levels
  
• Use appropriate strategies and actions to overcome resistance to change and capitalize on forces in support of change during all stages of projects - concept, definition, planning, implementation and close-out
  
• Ensure that project financials are accurately reflected in the financial management system (Planview), and that all project information — including status, risks, and issues — is consistently and properly updated
  
• Promote OPS I&IT standards and best practices for project management to facilitate control of system quality, adherence to standard methodology, and the control of the use of I&IT resources
  
• Adopt and adhere to OPS Unified I&IT Project Methodology, OPS
  
• Be a demonstrated team player with a track record for meeting deadlines.
  

Requirements

Experience and Skill Set Requirements

Public Sector Experience

5+ years of experience working with federal/provincial/broader public-sector healthcare providers

· Knowledge of Public Sector Enterprise Architecture artifacts (or similar), processes and practices, and ability to produce technical documentation that comply with industry standard practices

· In-depth knowledge of industry standard such as Project Management Institute (PMI) and Public Sector I&IT project

management methodologies.

· Knowledge and experience with Public Sector /e-Health Ontario related projects

· Knowledge and understanding of Ministry policy and IT project approval processes and requirements

· Experience adopting and adhering to Public Sector Unified I&IT Project Methodology, Public Sector Enterprise Architecture and Public Sector Gating process, and Public Sector Standard Systems Development Methodologies

· Experience with large complex IT Health-related projects

· Demonstrated experience with GO-ITS Digital Health standards, and internal branch standards.

Technical Skills

5-9 years of experience in the following:

· Demonstrated experience leading large I&IT Transformational projects with complex stakeholders and high visibility impact in public sector

· Demonstrated experience in working with clinicians and other health sector stakeholders to identify their business needs, and translate them into concise and complete requirements under tight deadlines

· Demonstrated experience with private and public-sector delivery partner capacity to deliver technology in a clinical setting

· Knowledge and understanding of Information Management principles, concepts, policies   and practices

· Experience in Information security best practices, access control and authentication

· Experience with integrated & project change control process

· Experience with project management software such as MS Project, Planview, Jira, and Confluence

· Experience leading integrated projects, managing interdependent initiatives and high visibility transformational delivery of services

· Experience in managing projects   using Agile and Waterfall project management methodologies for the analysis, design, development and implementation of applications in large complex environments

· Demonstrated strong communication and presentation skills, with the ability to tailor messaging to different audiences

· Proven experience in using Planview to accurately record and manage project financials

· Demonstrated ability to closely track project resource requests and allocations to ensure alignment with project needs.

Core Skills and Experience

5-9 years of experience in the following:

· Project management experience leading and planning complex, mission critical projects or initiatives involving business transformation, and design, development and implementation of IT Health-related solutions

· Highly skilled in working with product focused teams, proven practice in agile delivered initiatives

· Working with business analysts and system designers to define project scope, and design and translate the business requirements and functional specifications into an application design appropriate to meet the business and operational/IT needs

· Leading a team of business analysts, designers, developers and working with cross-functional teams

· Overseeing the development of agreed-to solutions and implementation of those solutions, including design, test, installation and monitoring of the new systems

· Gathering and developing requirements   in order to create and maintain a detailed project schedule, timelines, resource and integrated plan

· Applying business process transformation and re-engineering concepts to promote business improvements through alternative, cost effective service delivery approaches

· Identifying, articulating and prioritizing issues and risks at senior executive levels and recommending mitigation strategies for decision makers

· Establishing and participating in working groups and stakeholder forums

· Developing detailed project management documentation

· Identifying conflicts and communicating deliverable conflicts or issues to the engagement lead   or client manager

· Proactively identifying, managing and working with relevant parties on risk mitigation strategies to ensure commitments and deliverables are completed as per approvals and stakeholder expectations

· Anticipating and resolving problems to ensure that the deliverables are completed, on time and within budget, to the highest quality, meeting or exceeding expectations

·· Identifying and resolving project conflicts related to resources, schedules, cost etc.

· Developing and/or supporting the development of training and communications material in support of large system implementation

· Working with the Business analysts, testing team and end-user teams to ensure proper testing methodolgy is utilized (from test strategy, plans, cases, testing to signoff)

· Ensure proper transition to operations is planned for and executed.

· Developing, preparing reports and presentations, including options, recommendations, implementation plans, designs, strategies and change-management options

· Developing, maintaining and regularly completing any reporting or dashboard tools required by project sponsors/clients

· Presenting solutions in written or oral reports, preparing documentation and presenting   progress reports to clients

· Providing project, program, and/or portfolio reporting to multi-stakeholders at management levels

· Using appropriate strategies and actions to overcome resistance to change and capitalize on forces in support of change during all stages of projects - concept, definition, planning, implementation and close-out

· Building positive relationships by developing an understanding of business and deliverable needs

· Developing mechanisms, frameworks, processes and procedures for implementing the deliverables as it relates to the project

· Working with teams to apply the best practices in definition and design of application software, hardware and network requirements

· Adoption readiness to meet the functional and non-functional requirements, adhering to GO-ITS and Digital Health standards and in some cases proposing amendments to those standards.

General Skills  

· Demonstrated strong leadership, collaboration and people management skills

· Exceptional analytical, problem solving and decision-making skills

· Demonstrated strong interpersonal, verbal and written communication, and presentation skills

· Proven troubleshooting and critical thinking experience

· Demonstrated ability to apply strong listening skills to facilitate issue resolution

· Effective consulting skills to engage with all stakeholders with proven track record for building strong working relationships

· Strong interpersonal, facilitation and negotiation skills with ability to build rapport with stakeholders and drive negotiations to a successful outcome

· Excellent customer service skills, including tact and diplomacy to ensure client needs are managed effectively

· A motivated, flexible, detail-oriented and creative team player with perseverance, excellent   organization and multi-tasking abilities, and a proven track record for meeting strict deadlines.

Must Have Skills:

• 5+ years of experience working with federal/provincial/broader public-sector healthcare providers
  
• Demonstrated experience leading large I&IT Transformational projects with complex stakeholders and high visibility impact in public sector
  
• Demonstrated experience in working with clinicians and other health sector stakeholders to identify their business needs, and translate them into concise and complete requirements under tight deadlines
  
• Gathering and developing requirements in order to create and maintain a detailed project schedule, timelines, resource and integrated plan
  
• Developing detailed project management documentation