Administrative Assistant
Canadian Mental Health Association Saskatoon
Position Title
Administrative Assistant
Position Summary
The Administrative Assistant provides front-line reception and general administrative support to ensure the smooth daily operation of CMHA Saskatoon. This role focuses on clerical tasks, basic coordination, and creating a welcoming environment for visitors.
Key Responsibilities
Reception & Office Support
- Greet visitors and manage flow of traffic within the office
- Answer phones, take messages, and direct inquiries to appropriate staff
- Monitor and manage the ***email_hidden*** inbox; respond to general inquiries or forward as needed
- Maintain office supplies, including ordering and stocking common items (coffee, snacks, etc.)
- Perform general administrative duties including filing, printing, and document preparation
Administrative Support
- Complete data entry and maintain organized digital and physical records
- Prepare basic correspondence using templates
- Take and distribute staff meeting notes
Donor & Database Support (Clerical)
- Enter donation information into the database
- Prepare templated donation receipts and acknowledgement letters for review/send
Program & Inquiry Support
- Receive inquiries and collect basic information from individuals
- Forward all program-related questions and referrals to appropriate staff
- Distribute pre-prepared resource materials when requested
Event Support
- Assist with event preparation (materials, printing, setup)
- Provide general support during events as required
Required Qualifications
- Certificate or diploma in Office Administration or related field (or equivalent experience)
- 1–2 years of administrative or customer service experience
- Proficiency in Microsoft Office (Word, Outlook, Excel)
Key Skills
- Strong organizational and time management skills
- Friendly and professional communication style
- Attention to detail and accuracy
- Ability to follow processes and work within defined procedures
Vacancy posted 22 days ago
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