Administrative Assistant - Part-time, As & When Needed

The opportunity

Associated Engineering, a proudly Canadian, Employee-owned Company is seeking a dedicated Administrative Assistant to join our team in our Saskatoon office. In this role you will be responsible for supporting and working with Human Resources & Administration team to support the Saskatoon office overall, on an “As & When Needed” basis.

What we offer:

• Variable hours based on project needs; all hours will be during standard office hours (8:00-5:00, Monday to Friday); scheduled with advanced notice
• Market competitive salary, with annual reviews
• Ongoing support for your professional development and growth
  • Active Young Professional group
  • Formal mentoring programs
  • Capacity building seminars
• Opportunities to participate in social club activities and events
  • Company-wide social events
  • Regular lunch-and-learns
  • Community volunteer opportunities

What you’ll do

You will be the back-up office Administrative Assistant, supporting the office in times when the full-time Administrative Assistant is not available (vacations, etc.). As such, you will work in the areas of:

• Reception duties
• Arranging staff vehicle rentals
• Maintaining office spaces for all functions
• Sourcing catering
• Managing mail and incoming/outgoing couriers
• Processing accounts payable invoicing and accounts receivable invoicing for our clients
• Document production with respect to printing reports
• Word processing on reports and letters
• Maintaining inventory of office stationary, etc.
• Other general office duties as may arise

You will adhere to our professional standards, and complete analysis and interpretation of data and coordination of logistics. You will also support our office safety and records management systems. You may also complete other duties as they arise.

  Does this sound like you?

You have an eye for detail, and assuring reports conform to project and company standards. You provide excellent internal customer service, delivering administrative support services to the team.

• Business administration/office administration diploma from an accredited post-secondary institution, or equivalent level of education and/or experience
• 2+ years of administrative experience in a professional office environment
• Experience in internal client service
• Strong capabilities in Microsoft Word, Excel, PowerPoint, SharePoint, and Microsoft 365
• Excellent oral communication skills
• Excellent written communication skills
• Detail-oriented
• Ability to work within tight deadlines and schedules 

About Us

At Associated Engineering, we’re passionate about not only the work we do but the communities we live and work in. Which is why sustainability is at the heart of everything we do. As a carbon neutral company since 2009, we help shape resilient and sustainable communities across Canada.

As a Platinum Member of Canada’s Best Managed Companies since 2008, we take pride in nurturing a workplace where people thrive. We are an employer of choice providing our people with a supportive, collaborative, engaging and dynamic place to build a career, while bringing inspiration and innovation to our work.

Our company culture is shaped by:

• Growth and development of our employees – chart your career course, whatever stage you are at!
• A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities!
• We care, we commit, we create – our promise to both clients and each other!

What’s next? Ready to make an impact? Join a company that values your ideas, invests in your growth, and empowers you to shape the future. Apply today!

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