Specialist, Marketing

About UJA Federation of Greater Toronto

At UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America. Through philanthropy, advocacy, community building, and strategic leadership, UJA supports programs and initiatives that strengthen Jewish life locally, in Israel, and around the world.

Position Summary

UJA is  seeking a passionate, organized, and detail-oriented Marketing Specialist to join our Marketing department.   Reporting to the  Marketing  Director ,  the Marketing Specialist  is responsible for coordinating  integrated marketing projects . The role manages project timelines, coordinates deliverables across internal teams, and supports the execution of multi-channel marketing campaigns, ensuring projects are delivered accurately, efficiently, and on schedule.  

In addition to supporting assigned business portfolios, this role serves as a central resource for marketing administration,  maintaining documentation, coordinating administrative processes, and  ensuring marketing  information  is   accurate , organized, and up to date.  

Working closely with  M arketing  M anagers , internal stakeholders, and cross-functional partners, the  Marketing Specialist  helps strengthen the  marketing  effectiveness by supporting consistent processes, enabling efficient project delivery, and contributing to high-quality marketing initiatives.

Key Responsibilities

• Project Coordination & Execution  
  
  
  
  • Support  the  execution and  coordination of   events   and   integrated marketing  initiatives developed and led by Marketing Managers, ensuring  accurate and  timely delivery across all   channels, including email, direct mail, SMS, digital, social, and web  
  
  
  
  
  • Develop and  maintain   campaign  schedules and  workback s ,   and ensure all project details are captured in  our project management tool ,   to ensure projects are delivered on time  
  
  
  
  
  • Proactively communicate project status, timelines, risks, and changes to stakeholders, ensuring alignment and visibility throughout the project lifecycle  
  
  
  
  
  • Coordinate campaign deliverables, approvals, and assets across internal teams and external partners  
  
  
  Data, Reporting & Quality Assurance  
  
  
  
  • Support   campaign reporting by compiling results, tracking performance metrics, and preparing post-campaign summaries  
  
  
  
  
  • Maintain campaign documentation, reporting files, and dashboards  
  
  
  Marketing Administration  
  
  
  
  • Maintain marketing documentation, templates, and administrative records to support efficient project delivery  
  
  
  
  
  • Coordinate administrative processes, ensuring marketing systems, tools, and information remain  accurate , organized, and up to date  
  
  
  
  
  • Support the coordination of vendor administration, invoices, and other departmental administrative requirements as needed  
  
  
  
  
  • Assists with  maintaining departmental calendars, scheduling meetings, and coordinating other administrative activities to support the team  
  
  
  Qualifications  
  
  
  
  • Bachelor's degree in Marketing , Communications, Business, or related field  
  
  
  
  
  • 2-4+ years of experience in marketing, campaign coordination , or  project coordination  
  
  
  
  
  • Experience supporting integrated, multi-channel marketing campaigns, ideally in a nonprofit or mission-driven organization  
  
  
  
  
  • Ability to manage multiple projects simultaneously and work effectively in a fast-paced environment  
  
  
  
  
  • Strong organizational and project management skills with exceptional attention to detail  
  
  
  
  
  • Strong communication and collaboration skills, with the ability to work effectively across multiple teams  
  
  
  
  
  • Analytical mindset with interest in campaign performance, reporting, and optimization  
  
  

This is a full-time permanent position. Union Level 4. Salary range:  $62,00-$67,000 annually , based on experience. At UJA we support a flexible work schedule and all of our employees engage in hybrid work. Engagement and connection are key to supporting the best employee experience and we want to ensure that this puts balance and well-being at the forefront of our approach to ways of working. In addition to a rich time off policy, UJA’s offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat).  

Qualified applicants are invited to submit a cover letter and resume.  
Only those applicants invited for an interview will be contacted.
Please be advised that all offers of employment are contingent upon the successful completion of professional references and background checks including Social Media Account(s) and a Police Records Check/Vulnerable Sector Screening.

Commitment to Inclusion and Accessibility:  

UJA Federation supports diverse candidates and employment experience. We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities. We encourage you to follow us to get regular updates on open roles. We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive.  

We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.