Office Floater

Job Responsibility:

We are looking for an Office Floater to join our team and provide support to our organization. The successful candidate will be responsible for performing a variety of tasks and will learn a little bit of every role within the department to be able to jump in and help the team. The ideal candidate should have excellent organizational and communication skills, be detail-oriented, and have the ability to multitask in a fast-paced environment.

General Office Responsibilities

• Mailing invoices and/or cheques
• Filing charge invoices
• Preparing Metro knife service spreadsheet to get monthly total of all locations and ensuring all physical copies of invoices are included to be sent out to customer

AR Responsibilities:

• Process accounts and incoming payments in compliance with financial policies and procedures
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data
• Prepare bills, invoices and bank deposits
• Draft and submit A/R adjustment forms as needed
• Processing monthly pre-authorizes payments

AP Responsibilities:

• Able to process and enter invoices
• Put together Freightcom back ups for invoices
• Review quoted cost and invoiced cost to determine if there are any discrepancies
• Confirm and approve invoice to be paid

Knife Account responsibilities:

• Review and balance knife service invoices
• Make necessary changes to customer accounts and in knife service books
• Prepare invoices that goes out to drivers
• Apply cash/cheque payments to invoices on account
• Scan invoices

Order Entry Responsibilities:

Matching packing slips and picking slips to backups (pro-formas, original orders, and/or quotes)

Online:

• Match picking slips to online orders given from online team
• Print pro-forma for pickup, delivery, and back orders
• Making revisions to orders
• Entering backordered sales into the system

Purchasing Responsibilities:

• Entering purchase orders
• Matching POs to order confirmations and review product costs
• Reviewing packing slips of received products to invoices

Other Responsibilities:

• Month end; Void individual knife service invoices for select head office accounts so they can be consolidated and rebilled under one invoice
• Reviewing sale orders and making necessary changes to inventory codes, quantities, and prices
• Invoicing online, COD, and charge sale orders

Job Types: Full-time, Permanent

Pay: $18.00-$21.00 per hour

Benefits:

• Dental care
• Extended health care
• On-site parking
• Store discount

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Toronto, ON M3N 1X8: reliably commute or plan to relocate before starting work (required)

Experience:

• Data entry: 2 years (required)
• Administrative experience: 2 years (required)

Work Location: In person