Office Manager

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

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Context

To provide dedicated ownership of workplace operations and ensure the 16th and 17th floor offices operate efficiently, safely, and professionally while delivering a positive employee experience.

Location : 5650 Yonge Street, 17th Floor | Toronto | Ontario

Missions/Main Duties

Office Manager/Facilities Lead – Key Responsibilities

·       Serve as the primary point of contact for all office operations across the 16th,17th and 18th floors.

·       Coordinate day-to-day facilities activities, including maintenance requests, repairs, and follow-up with property management and vendors.

·       Manage office space planning, workstation assignments, employee moves, and seating arrangements.

·       Coordinate onboarding and offboarding logistics, including workspace setup, access cards, office equipment, and orientation support.

·       Oversee office supplies, kitchen services, and common area requirements, ensuring offices remain fully stocked and functional.

·       Manage building access requests, visitor registration, parking assignments, and security-related coordination.

·       Coordinate vendor services, including cleaning, catering, courier services, and office service providers.

·       Support the planning and execution of office events, meetings, town halls, and employee engagement activities.

·       Maintain operational records, office procedures, floor plans, and key contact lists.

·       Identify opportunities to improve workplace efficiency, employee experience, and overall office operations.

Profile/Skills

Salary Range - CAD 60,000 - CAD 100,000

SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.

We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions; all applications are reviewed by a human recruiter, and final decisions are made by our hiring team.

For questions about our hiring process or AI tools, please contact [email protected] .

Workplace Type

Hybrid

Why SYSTRA?