Health Program Office Administrator

Job Responsibility:

For more than 40 years, Calian has been solving the world's most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world better every day.

Location

Remote, CAN

Job Type

Full Time

Position Overview

The Health Program Management Office Administrator assists the Director and the Operations Manager in developing and improving Health programs processes &/procedures, coordinating programs &/services contract and administrative functions within the Health Project Management Office team. Under the direction and guidance of the the HPMO Administrator supports all aspects of the day-to-day activities of the Health Project Management Office.

Responsibilities

The Health Program Management Office (HPMO) Administrator, under the direction of the Director supports HPMO and HCPR Central Contract Office (CCO) functions which may include, but not limited to, the following:

Responsibilities

The Health Program Management Office (HPMO) Administrator, under the direction of the Director supports HPMO and HCPR Central Contract Office (CCO) functions which may include, but not limited to, the following:

• The intake of all HCPR Tasks coming in to Calian from DND,
• Vetting, saving/storing and sharing the Task and Task Amendments with the Contract Managers
• Updating our Applicant Tracking System tool (DeskFlow) with changes to contracted staff Task #s and end dates to align with the Task information
• Collecting requests and inquiries from the Contract Managers and presenting those back to the DND Procurement office for Task changes/amendments
• Assisting with the monitoring of View email address on ca.edajobs.com and updating credentials in DeskFlow

Qualifications

• College Diploma or University Degree in a related field or equivalent experience
• 1-3 years' experience working in a Project Admin or similar role (i.e. Contract Administration/Management environment)
• Experience working in a Government and/or Private Sector contracts environment
• Ability to prepare and interpret schedules and detailed process plans
• Advanced knowledge using Microsoft Excel, Outlook, PowerPoint, Teams and Word
• Excellent organizational, customer service, written and oral communication skills

Additional Requirements

• A clear sense of urgency to achieve results. A “can-do”, “let's make it happen” attitude and a focus on a positive customer experience
• Ability to think proactively, critically, and independently to make good decisions
• Exceptional attention to detail and committed to a high degree of accuracy. Must be able to gather, prioritize and analyze information skillfully
• Detail oriented, self-motivated and the ability to work well under limited direction
• Strong collaboration and teamwork ability
• Keen sense of time management and flexibility

• French knowledge is an asset

How we hire