Payroll Coordinator

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

Role Description

We are looking for a payroll coordinator to join our team in Vancouver. This individual will assist in managing end-to-end payroll for 2,000+ employees across Canada, ensuring accurate processing, payroll compliance, CRA remittances, T4s, ROEs, and complex payroll transactions including garnishments, retroactive adjustments, off-cycle payments, and terminations.

Responsibilities

Payroll Processing & Compliance

• Manage end-to-end Hourly & Salaried Canadian payroll processing for approximately 2,000 employees across multiple provinces, ensuring accurate and timely pay runs
• Ensure compliance with federal and provincial payroll legislation including CRA remittances, T4 preparation, year-end filings, and Records of Employment (ROEs)
• Process garnishments, statutory deductions, off-cycle payrolls, retroactive payments, and termination calculations

Payroll Accounting & GL

• Prepare and review payroll journal entries and ensure accurate posting to the general ledger
• Perform payroll account reconciliations, including bank and balance sheet accounts
• Partner with Finance and Accounting to resolve discrepancies and support month-end and year-end close processes
• Process payroll related payments such as invoices, setting up pre-authorized debit arrangements and creation of cheques as needed

Systems & Technology

• Process and maintain payroll data within Workday, ensuring data integrity across the platform
• Coordinate with third-party vendors for Canadian payroll, reviewing outputs and resolving discrepancies
• Contribute to Workday optimization and actively embrace AI-enabled tools and process automation initiatives
• Contributing and helping maintain QuadReal’s payroll SharePoint that is forward facing to the company

Continuous Improvement & Collaboration

• Identify opportunities to streamline payroll processes, improve controls, and enhance the employee experience
• Adapt readily to business changes including acquisitions, organizational restructuring, and new project assignments
• Maintain payroll documentation and SOPs to support a strong internal control environment

Experience & Qualifications

• At least 3 years of hands-on, full-cycle Canadian payroll experience in a mid-to-large organization
• Payroll Compliance Practitioner (PCP) designation or progress toward certification through the National Payroll Institute
• Strong working knowledge of Canadian payroll legislation across multiple provinces
• Demonstrated experience with payroll accounting - GL reconciliation, journal entry preparation, and collaboration with Finance teams
• Proficiency with Workday or Workday payroll equivalent and HCM technology
• High attention to detail with a track record of accuracy in high-volume payroll environments
• Strong organizational skills with the ability to manage competing deadlines and shifting priorities
• Collaborative by nature, with clear and confident communication across teams and levels
• Genuine comfort with change in systems, structure, and scope and an open mindset toward AI and emerging technologies.

The following skills and experience would be considered strong assets:

• Experience with Workday Payroll
• Exposure to international payroll processing and/or global mobility programs
• Experience in real estate, property management, or a portfolio-driven business
• Familiarity with multi-entity or multi-province payroll environments

The expected annualized base salary range for this role is $60,000-$70,000.

This job posting is for a newly created role within our organization.

Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.