Business Operations Coordinator

Job Responsibility: BUSINESS OPERATIONS COORDINATOR

• Are you someone who thrives when juggling multiple high priority tasks and making sure everything runs like clockwork?
• Are you excited by the challenge of coordinating cross department projects, meetings, and events, making sure every detail is spot on?
• Do you love being the superhero behind the scenes, managing busy leaders calendars and emails to keep them focused on what matters most?
• Do you get a sense of accomplishment from anticipating the needs of your team and supporting leaders to hit their goals with ease?
• Are you the kind of person who sees a challenge and takes the lead, proactively solving problems and keeping everything on track?
• Do you get a thrill from using tools like Asana, Google Suite, and Microsoft Office to keep projects moving forward?

ABOUT BREAKTHROUGH ACADEMY

Breakthrough Academy specializes in helping high performing entrepreneurs in the contracting industry grow their businesses by implementing excellent operational systems into their companies. We believe in the unlimited potential of entrepreneurship and help our Members (customers) break through barriers and take their businesses to the next level.

Our proprietary training program brings systemization to a contracting company's operations, develops an entrepreneur's core business skills, and holds accountability to goals along a clear business plan.

Breakthrough Academy is now nine years old and growing rapidly, with over 1,000 business owners developing in the program, and an awesome team of 50 running the show. We are leaders in the contracting industry, helping companies across the continent to implement systems & processes into their operations.

Because of this, we are looking for our next Business Operations Coordinator to support the Managing Director in continuing the advancement of company projects and goals.

This is where you come in.

THIS IS FOR YOU IF:

• You're excited to work with project management tools like Asana and Google Suite to help teams collaborate and meet deadlines.
• You love working in a fast paced, dynamic environment where no two days are the same and every challenge is an opportunity to shine.
• You enjoy being the crucial support that keeps executives and teams on track.
• You thrive on organizing complex calendars, emails, and schedules to help busy leaders stay focused on what truly matters.
• You take pride in your ability to multitask and prioritize, always ensuring that high priority tasks are completed on time and with precision.
• You value being a trusted point of contact, someone others rely on for anticipating needs, solving problems, and executing with excellence.
• You're passionate about working behind the scenes to make a huge impact on the company's success and the success of entrepreneurs.
• You want to be part of a high performing team that celebrates growth, embraces flexibility, and is committed to making a difference in the lives of small business owners.
• You love a good challenge and are motivated by the opportunity to grow professionally while having fun and making lasting connections within a thriving company.
• You're looking for a role where you can dive into the details, but also see the bigger picture and contribute to strategic company goals.

IN THE ROLE, YOU WILL BE:

• Managing the flow of multiple ongoing projects across departments, using tools like Asana to ensure deadlines are met and objectives are accomplished.
• Overseeing full calendar management for the Directors, ensuring smooth scheduling, prioritization, and focus on high impact tasks.
• Handling email prioritization and management for the Directors, filtering and organizing communications.
• Act as the communication liaison for the Directors, ensuring timely and effective communication both internally and externally.
• Coordinating business and personal travel arrangements, handling all logistics.
• Organizing meetings with clear agendas, action items, and follow ups, ensuring all participants are aligned and prepared.
• Tracking progress of key initiatives and deliverables, providing regular updates, holding accountability for completion.
• Assisting in planning, organizing, and executing team events, meetings, and company wide initiatives.
• Compiling key metrics and reports, preparing data dashboards that enable the Directors to make informed decisions quickly.
• Ensuring that all tasks and decisions from meetings are followed up on and completed within established timelines.
• Guaranteeing that meetings are purposeful, streamlined, and outcomes focused, always optimizing for time.
• Creating impactful presentations materials for meetings and business initiatives.
• Handling sensitive business information with discretion, maintaining confidentiality and professionalism at all times.
• Proactively identify upcoming challenges and opportunities, staying one step ahead to ensure smooth operations and effective support for leadership.

EXPERIENCE REQUIRED:

• Minimum 3 years experience of executive support that required tremendous professionalism, confidentiality, organization and accuracy
• Experience supporting Executives and Managers who oversees a complex organization, with the ability to gather deep understanding of business
• Ability to meet tight deadlines, coordinate several projects simultaneously and manage multiple priorities
• Strong background in calendar management and email prioritization
• Experience in a fast paced work environment
• Strong experience with project coordination, including the use of project management tools like Asana to build and track projects
• Strong Proficiency in Google Suite, Microsoft Office Suite, One Drive, Canva, Zoho and Slack is an asset
• Experience working in startup environments is an asset
• Must be located in Vancouver, BC

THE BENEFITS

• Working closely with the leaders, gaining invaluable insight into high level decision making processes and business operations.
• Directly influence the smooth operation of the company and the success of the entrepreneurs we support. Your work will have a tangible impact on their growth and development.
• Enjoy competitive pay, bonuses, and benefits, with big time opportunities for professional growth.
• Gain invaluable insights into the operations of successful entrepreneurs' companies.
• Collaborate with a dynamic team of high-performing individuals at BTA, who thrive on teamwork.
• Create a massive impact in an organization with an already strong foundation.
• Enjoy the flexibility of working within a team that embraces remote work opportunities.
Enjoy cool travel perks in fun locations - our team events this year range from Caribbean beaches to peaceful BC hot springs!

If this sounds like you and you feel ready to take on an awesome new adventure, use the application form below and let us know why you'd be a great fit for our team!

We thank you for your time and interest. We will reach out directly to shortlisted applicants.