Project Administrator

Project Administrator

Location: Edmonton AB

Onsite Flexibility: Hybrid

Contract Details

• Position Type: Contract
• Contract Duration: 12 months
• Pay Rate: C$35.00C$70.00 / Hour (CAD)

Job Summary

EPCOR requires the services of one (1) Project Administrator to support the Transmission Program Management team in executing multiple high voltage transmission projects. The Project Administrator provides administrative financial and system access support to project teams enabling effective project execution cost control and compliance with organizational policies and procedures. This role supports onboarding and offboarding contract and purchase order administration invoice processing and coordination across multiple systems and stakeholders. Reporting to the Manager Contracts and Construction Support the Project Administrator provides administrative financial and project support to the Transmission team in the delivery of multiple high-voltage transmission projects.

Key Responsibilities

• Provide day-to-day administrative support to project managers and project teams
• Support onboarding and offboarding of project personnel and consultants including coordination of system hardware and software access
• Provide SharePoint administrative support including access management and document coordination
• Assist in ensuring compliance with contractual regulatory and internal requirements
• Monitor adherence to project procedures and administrative controls
• Process track and reconcile invoices purchase orders and financial documentation
• Review balance and receive invoices against approved purchase orders
• Review and process sign-off invoices holdback release invoices and lien check documentation
• Validate progress payment invoices to ensure alignment with actual work completed
• Monitor purchase orders to confirm sufficient funding and manage updates for approved changes
• Prepare and submit purchase order requests and monitor POs through close-out
• Review weekly Accounts Payable on-hold reports and support invoice corrections and receiving
• Support budget tracking and cost control through accurate financial record maintenance
• Provide Oracle system support including PO data review contract documentation access fund balance verification and vendor searches
• Process vendor registration forms and support vendor setup in Oracle
• Support review of MSAs and contracts for PO reference and verify Change Order approvals comply with CESAP signing authority
• Communicate with vendors to resolve invoice discrepancies disputes or errors
• Provide ad hoc administrative support as required to meet project needs

Required Experience

• 5 years project administration experience supporting capital projects engineering projects construction projects or utility projects
• Experience processing purchase orders invoices and vendor payments
• Experience maintaining project documentation and records
• Experience coordinating onboarding and system access requests

Required Skills

• Proficiency with Microsoft Office Suite and SharePoint is required
• Experience using Oracle ERP systems for procurement contract administration invoice processing and financial reporting is strongly preferred

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking financial services technology life sciences biotech utilities and retail sectors throughout the U.S. and Canada.

Job Number: 26-12839

#gttca #LI-GTT #LI-Hybrid

Required Experience:

Unclear Seniority