Administrative Professional

Job Responsibility:

Highlights of the Terms

• Successful candidate will join the Canadian Office and Professional Employees Union, Local 343 and will be covered by the terms of the Collective Agreement including the payment of union dues.
• Successful candidate will work 32.5 hours per week over a 5-day period, Monday through Friday. Flexible hours are available between the hours of 8:00 AM and 6:30 PM.
• Compensation package: As per the COPE Collective Agreement. Please note that temporary employees working full time hours shall become eligible for benefits package after 12 months as per article 6.04 in the COPE Collective Agreement.
• Start date is to be determined.

Scope of Position

• To provide administrative support to CUSW to facilitate the carrying out of their duties and responsibilities to the Membership, as well as provide services to the Membership through the Head Office.

Key Objectives or Responsibilities

Objective #1: To ensure the issues and concerns of the Membership are addressed in a timely, courteous, and effective manner.

Objective #2 : To ensure that the administrative functions generated by the operations of the Union Committees, Trusts and Boards are fulfilled within the required time frame.

Objective #3: To work as a valuable contributing team member within the self-directed team that is charged with the mandate to carry out the successful administration of the services the Union provides to the Membership.

Objective #4: To ensure that the processes, procedures, and technologies in place adequately address the present needs of the Union, that these processes, procedures, and technologies evolve in pace with the changing environments.

Skills and Qualifications

The responsibilities of the Administrative Professional include, but not limited to the following:

• Proficient in QuickBooks and Microsoft Office - specifically Outlook, Word, Excel, and PowerPoint
• Management of financial operations including budget planning and implementation, book-keeping, payroll, banking, investment oversight, day-to-day expenses and software associated with these functions.
• Responding to the inquiries of the membership and providing the information needed in a professional, courteous, and helpful manner.
• Experience working with internal and external stakeholders.
• Prioritize and coordinate with all stakeholders to meet deadlines.
• Working with sensitive information and maintaining confidentiality.
• Experience working with computers utilizing a variety of desktop applications and databases.
• Ability to work as part of a self-directed team and to both identity and achieve daily, weekly, monthly and annual objectives with little direct oversight and direction.
• Possess exceptional interpersonal and communication skills (both verbal and written).
• Experience working in roles that were highly client facing and customer service oriented.
• Ability to adapt to changing environments (e.g. restructuring or introduction of new technologies).
• Experience with report-generating software and document management systems.
• Flexible and prepared to cross train/learn the tasks associated with other administrative areas in the self-directed team.
• Have a mindset of cooperation and collaboration to foster a positive work environment.
• Have a mindset for creativity and innovation.

Job Requirements

• University Degree/College Diploma (all disciplines will be considered).
• A minimum of 3 years of experience as an Administrative Assistant at a senior level.
• A minimum of 3 years of experience working with Windows and MS Office.

How to Apply

Individuals interested must apply using this link:

Applications must be received no later than Friday, June 13th, 2025 at 4:00 PM.

Preference will be given to applicants who clearly demonstrate an understanding of the job requirements and are able to provide concrete examples of their relevant experience. While we thank all candidates for their interest, please note that only those applicants invited for an interview will be contacted.

CUSW is a Canada-wide Union comprised of a community of workers, employers and other partners leading in an era of social and economic change. With a member-driven, participation model at its center, CUSW is changing the idea of what a Union can be.

Job Types: Temporary, ContractContract length: 6 months

Pay: $1,556.51 per week

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Work Location: Hybrid remote in Etobicoke, ON M9W 6L2

Application deadline: 2025-06-13