Business Support Administrator

The opportunity:

Associated Engineering , a proudly Canadian, employee-owned company is looking for a motivated and detail-orientated Business Support Administrator to join our Saskatchewan Operations Team in Saskatoon , reporting to the Operations Manager and supporting the General Manager.

The Business Support Administrator plays a key role in supporting the Saskatchewan Operations by providing administrative, operational, and organizational support to both the General Manager and the Operations Team. This position serves as a central resource for coordinating business activities, facilitating communication, and supporting operations events and initiatives. The Business Support Administrator is responsible for maintaining accurate records and documentation, assisting with financial and operational reporting and monitoring. 

Given the nature of the role, the Business Support Administrator will regularly handle sensitive business, financial, employee, and operational information. As such, a high degree of professionalism, discretion, sound judgment, and commitment to maintaining confidentiality is essential. The successful candidate is expected to safeguard confidential information and exercise appropriate care when managing records, communications, and business matters.

What we offer:

• Flexible/hybrid working arrangements, depending on position
• Market competitive salaries, with annual reviews
  • Matching company pension program, increasing over time
• Comprehensive benefits including:
  • Health/dental/vision coverage
  • Fitness allowance
  • Employee and family assistance programs
  • Mental health supports
• Paid time off so that you can recharge including:
  • Generous paid vacation
  • Paid office closure over December holiday break
  • Industry leading paid sick time
  • Maternity/paternity leave top up program
• Ongoing support for your professional development and growth
  • Formal mentoring programs
  • Paid professional development hours
  • Capacity building seminars
  • Active Young Professional group
• Opportunities to participate in social club activities and events
  • Company-wide social events
  • Regular lunch-and-learns
  • Community volunteer opportunities 

What you’ll do:

• Assist the General Manager and Operations Manager in coordination and preparation of Quarterly Forecast Data including comparison to previous years results
• Assist the General Manager and Operations Manager in preparation of the annual Business Plan, capital budget and quarterly Operational, Division, Group and PM performance reports
• Preparing Month End Feedback report for General Manager via feedback from PMs (and DMs and Project Admins)
• Assist General Manager in monitoring of Time Analysis and Project Status reporting.
• Provide review and approvals for Saskatoon office related invoices within specified authority limits as well as the Visa monthly reconciliation of receipts
• Support updates to annual Rate Table with General Manager
• Work with the Operations team to support or take leadership role in the coordination various events.
• Drafting memos and procedures for the General Manager and Operations Manager
• Assist General Manager in review and tracking of sponsorship requests
• Attending, preparing agenda and documenting monthly Performance meetings
• Managing documents and supporting the bi-annual Business Planning/Strategic Planning Meetings, quarterly General Managers meeting report
• Assisting the General Manager with APEGS Compliance, including: Permit to Practice/seal upload & Notarius registration tracking based on new hires/resignations, etc.
• Coordinate AE Today articles on projects/staff
• Assist in overseeing the staff cell phone program for Saskatoon
• Working with the Operations Team, coordinate training events
• Other duties as assigned 

Does this sound like you?

• Diploma or certificate with a concentration in administration, or related field
• Minimum 6 years of experience in relevant support role
• Excellent planning and organizational skills
• Ability to manage multiple projects and execute work efficiently, sometimes under tight time constraints
• Highly effective written and verbal communication skills, and interpersonal skills
• Natural attention to detail and quality
• Ability to maintain confidential information and exercise discretion at all times
• Possess initiative and drive, and can work independently
• Computer literacy (MS Word, Excel, PowerPoint, Outlook, online AE systems) 

Everyone has their own unique talents, skills, and background. Even if you don’t meet 100% of the qualifications outlined above, let us know why you’d be a great fit for this role!

About Us

At Associated Engineering, we’re passionate about not only the work we do but the communities we live and work in. Which is why sustainability is at the heart of everything we do. As a carbon neutral company since 2009, we help shape resilient and sustainable communities across Canada.

As a Platinum Member of Canada’s Best Managed Companies since 2008, we take pride in nurturing a workplace where people thrive. We are an employer of choice providing our people with a supportive, collaborative, engaging and dynamic place to build a career, while bringing inspiration and innovation to our work.

Our company culture is shaped by:

• Growth and development of our employees – chart your career course, whatever stage you are at!
• A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities!
• We care, we commit, we create – our promise to both clients and each other!

What’s next?  

Ready to make an impact? Join a company that values your ideas, invests in your growth, and empowers you to shape the future. Apply today!

Want more information?

AE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.