Department Administrator

Job Responsibility: Competition Number P15520 Posting Title Department Administrator Classification Band 6 Location Saskatchewan Polytechnic Saskatoon Campus Other Location(s) Saskatchewan Polytechnic Saskatoon Campus Building Saskatoon Campus, Idylwyld Dr. Other Building Date Posted 07/08/2024 Closing Date 07/15/2024 JIQ # 40224 Start Date 07/22/2024 End Date Open Until Filled No Ongoing Yes Category of work Full Time Bargaining Unit Professional Services Hours of Work Regulated 36 hours (5/4 work pattern) Salary Range $2,075.08 to $2,479.38 bi-weekly Temporary Market Stipend Incumbent Total Assigned days (AC) / Total Hours per biweekly pay 8:00 a.m. - 4:30 Monday - Friday Posting Status Open Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties Job Duties This position is directly accountable to and reports to the Academic Chair for the School of Hospitality and Tourism. The main duties include effective and efficient administrative operational support to the programs attached to the School of Hospitality and Tourism and the Hospitality Services division. This includes support to the Academic Chair, Manager of Hospitality Services, Program Development Consultant, Program Heads, faculty and staff for all of the programs within the School of Hospitality and Tourism and Hospitality Services division. This position plays an important role in facilitating effective communication within the programs and internal/external clients. Provides administrative, clerical, development, research, advisory and troubleshooting supports, develops and maintains administrative processe4s to ensure an effective, efficient department's administrative operation. With a fast-paced environment, significant workload and tight timelines, this position is responsible for a diverse range of job functions. QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE Specific Accountabilities Duties Required Qualifications, Skills and Abilities (QSA)

• Completion of Grade 12, plus a recognized Certificate in Business/Office Administration, and/or an equivalent combination of education, training, and experience.

• Three (3) years recent/relevant experience.

• Training and experience at an intermediate level with Microsoft Office Suite.

• High level of administrative, organizational and time management skills.

• Knowledge of generally accepted accounting principles and budget preparation, administration, interpretation and reporting.

• Strong interpersonal and communication skills.

• Ability to organize and coordinate projects or events and make contingency plans as needed.

• Demonstrates the writing ability (i.e. accurate grammar, spelling, sentence structure) and proofreading/editing skills requisite in a professional business environment.

• Strong expertise in taking and transcribing minutes.

• Demonstrates valuing diversity.

Desired QSA