Administration Assistant (Full-time)

Job Responsibility:

POSITION TITLE: Sakitawak Administration Assistant

DEPARTMENT: MN-S Ministry of Lands and Environment

CLASSIFICATION: MGO-02

SALARY RANGE: $40,800.00 - $48,760.00 Per Annum

POSITION TYPE: Full-time, 24-Month Contract

LOCATION: Île-à-la-Crosse / Remote

ACCOUNTABLE TO: Sakitawak Program Manager

Brief Overview:

Located in the pristine boreal forest of Northern Saskatchewan, the Sakitawak Conservation Area Project is a Métis lead Indigenous Protected and Conserved Area (IPCA) proposal that seeks to protect habitats of vulnerable species by promoting sustainable development practices, advance Indigenous ways of life, identify knowledge systems, and implement stewardship activities. The project is based in Île-à-la-Crosse Saskatchewan.

The project is an agreement between the A La Baie Métis Local 21, Métis Nation -Saskatchewan, and Environment and Climate Change Canada. The project's governance board, the ICS4, is composed of representatives from the Métis, the village of Île-à-la-Crosse, the fisherman's cooperative, and the N-14 trapper's association.

Under the direction of the Sakitawak Program Manager, the Sakitawak Administration Assistant will support the needs of the project. The Administrative Assistant will be responsible for assisting with the completion of day-to-day administrative responsibilities of this important project.

Key Responsibilities:

Assists with various Administration projects and continuous improvement initiatives (SharePoint/record keeping system) based on Project needs.

Creates and generates reports as required, uploads documents, and accuracy of data.

Supports other Project staff with monitoring, responding, and tracking inquiries.

Assists in background work, e.g., administration, research, analysis, coordination, and development of tools and resources.

Updating internal folders and records.

Preparing meeting rooms and attending meetings.

Supporting vendor relations and processing invoices for payment.

Perform a wide range of general administration functions.

Maintain confidential files and databases.

Performs other related duties as assigned.

Qualifications:

Post-Secondary education from a recognized institution with a focus on business administration or another related discipline is considered an asset.

A minimum of 2 years' experience in a similar role.

Advanced computer skills including knowledge of Adobe and Microsoft Office programs: Outlook, Word, Excel, and PowerPoint, SharePoint, Teams.

Knowledge and Skills:

Knowledge of Métis Culture

Demonstrates a commitment to a diverse, culturally competent, and culturally safe work environment and representative workforce.

Proven experience in a similar role.

Knowledge of administrative practices and procedures.

Excellent verbal and written communications skills.

Ability to plan, prioritize and oversee numerous concurrent projects effectively.

Strong organizational, analytical, and problem-solving skills.

Excellent time management skills and ability to multitask and prioritize work.

Attention to detail.

Willingness to work within a team environment and be independent.

Resiliency in dealing with changing schedules, timelines, and financial priorities.

Additional Requirements:

The position is based on a 37.5-hour work week Monday through Friday and includes a comprehensive total rewards package.

A valid Saskatchewan driver's license and access to reliable transportation would be required.

The successful candidate must undergo a Criminal Record Check.

All applicants must be able to work remotely in a secure location maintaining client confidentiality.

Please submit your application by 11:59 PM on June 12, 2024.

Applications can also be dropped off at the Île-à-la-Crosse Village Office

Only candidates selected for an interview will be contacted.