Office Manager

The opportunity:

Associated Engineering, a proudly Canadian, Employee-owned Company is seeking an experienced and dedicated Office Manager  to join our team in our Calgary office. This is an opportunity to lead the day-to-day operations of the Calgary office with a focus on supporting staff, enhancing the employee experience, and maintaining an organized, responsive, well-resourced office that enables team success and high-quality client service. The successful candidate will bring a proactive, solutions-oriented mindset and a consistently positive approach. This role requires effective collaboration with staff at all levels, including leadership, as well as clients and external partners.

What we offer:

• Flexible/hybrid working arrangements, depending on position
• Market competitive salaries, with annual reviews
• Matching company pension program, increasing over time
• Comprehensive benefits, including:
  • Health/dental/vision coverage
  • Fitness allowance
  • Employee and family assistance programs
  • Mental health supports
• Paid time off so that you can recharge, including:
  • Generous paid vacation
  • Paid office closure over December holiday break
  • Industry leading paid sick time
  • Parental leave top up program
• Ongoing support for your professional development and growth
  • Active Young Professional group
  • Formal mentoring programs
  • Paid professional development hours
  • Capacity building seminars
• Opportunities to participate in social club activities and events
  • Company-wide social events
  • Regular lunch-and-learns
  • Community volunteer opportunities
  • An office that is walking distance from Crowfoot Train Station.

Your responsibilities will include:

• Promoting a supportive and positive office environment through responsiveness to employee requests and issues, and identification of improvement opportunities.
• Managing physical space requirements and systems.
• Managing workspace sharing and allocation and tracking of work arrangements.
• Managing parking administration.
• Liaising with the building’s Property Manager to ensure all issues are communicated and resolved in a timely and efficient manner.
• Overseeing office services, maintenance, cleaning, repairs, provision of supplies and other office management requirements including liaison with vendors and suppliers as appropriate.
• Ensuring the office is professional, well-maintained, and welcoming for staff, clients, and guests.
• In support of the leadership team, developing and tracking office related capital budget needs and expenditures and responding to requests from the team.
• Preparing and managing asset inventories.
• Contributing to the annual business plan development and implementation.
• Providing coverage for reception and office administration tasks as required.
• Overseeing management of electronic and physical filing systems.
• Assisting with other administrative tasks as required.
• Leading and implementing internal event organization and, where appropriate, supporting staff in organizing internal events.
• Leading the organization of identified external events, including scheduling, identification and organization of venues, event formats, and catering, in line with the company’s branding and standards.
• Maintaining our client database.
• Managing promotional inventory to ensure adequate supply is consistently available.

Does this sound like you?

• Diploma in Business Administration (or equivalent); relevant experience will be considered in lieu of formal education.
• 7+ years of relevant experience.
• Excellent written and verbal communication skills.
• Strong administrative, organizational, and interpersonal skills.
• Proven experience handling confidential and sensitive information.
• Experience thriving in a high-energy, fast-paced office environment. 

About Us:

At Associated Engineering, we're passionate about not only the work we do but the communities we live and work in. Which is why sustainability is at the heart of everything we do. As a carbon neutral company since 2009, we help shape resilient and sustainable communities across Canada.

As a Platinum Member of Canada’s Best Managed Companies since 2008, we take pride in nurturing a workplace where people thrive. We are an employer of choice providing our people with a supportive, collaborative, engaging and dynamic place to build a career, while bringing inspiration and innovation to our work. 

Our company culture is shaped by:

• Growth and development of our employees – chart your career course, whatever stage you are at!
• A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities!
• We care, we commit, we create – our promise to both clients and each other! 

What’s next? 

Ready to make an impact? Join a company that values your ideas, invests in your growth, and empowers you to shape the future. Apply today!

Want more information?

AE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.