Administration Coordinator, Operations Admin Support

JOB SUMMARY

The Administration Coordinator is accountable to provide administrative support to a managerial function or department. As a member of SaskPower’s management team, this position is responsible to oversee and implement administrative procedures and support the day-to-day operations of the department including the implementation of administrative procedures, establishing work priorities and coordinating with other areas of the organization to ensure departmental goals and objectives are met.

KEY ACCOUNTABILITIES

• Perform clerical and administrative activities including managing and responding to administrative inquiries on behalf of the department

• Establish administrative policies, procedures and work priorities while delegating work to office support staff; ensuring procedures are followed and deadlines are met

• Manage incoming and outgoing memoranda, submissions, documents and reports for a department, all levels of management, and/or executive members

• Compile data and prepare, edit, and proofread correspondence, invoices, presentations, reports and related materials

• Organize information and materials for meetings and conferences, including taking meeting minutes

• Recommend, review, evaluate and approve confidential documents, briefs and reports containing sensitive information related to the managerial functions of the department

• Organize management schedules and meetings, while making appropriate reservations and travel arrangements as required

• Set up and maintain files and records which may contain confidential and sensitive information

• Assist in the preparation of departmental operating budgets and maintain inventory and budgetary controls

• Order office supplies and maintain departmental records and inventory

• May supervise staff as required

• Other related duties as assigned

KNOWLEDGE/SKILLS/ABILITIES

• Related professional designation(s) and/or certification(s) AND/OR;

• Five (5) years of related administration or clerical experience, or equivalent

• Excellent oral and written communication skills

• Excellent interpersonal and organizational skills

• Ability to meet deadlines and deals with quick turnaround.

• Ability to manage multiple tasks effectively

• Ability to maintain confidentiality and professionalism

• Ability to foster a culture focused on safety, innovation and teamwork

• Demonstrated skill in SaskPower’s competencies

• Must have a continuing record of professional development

A suitable combination of relevant education and experience may also be considered