Project Administrator

The opportunity

Associated Engineering, a proudly Canadian, Employee-owned Company is seeking an experienced and dedicated Project Administrator to join our team in our Regina   office. In this role you will be responsible for supporting our team in working on multi-discipline projects for a variety of public and private sector clients.

What we offer:

• Flexible/hybrid working arrangements, depending on position
• Market competitive salaries, with annual reviews
  • Opportunity to become a shareholder and invest in the company’s long term growth & success
  • Matching company pension program, increasing over time
• Comprehensive benefits including:
  • Health/dental/vision coverage,
  • Fitness allowance,
  • Employee and family assistance programs
  • Mental health supports
• Paid time off so that you can recharge including:
  • Generous paid vacation,
  • Paid office closure over December holiday break
  • Industry leading paid sick time
  • Maternity/paternity leave top up program
• Ongoing support for your professional development and growth
  • Active Young Professional group
  • Formal mentoring programs
  • Paid professional development hours
  • Capacity building seminars
  • Engineer In Training programs
• Opportunities to participate in social club activities and events
• Company-wide social events
• Regular lunch-and-learns
• Community volunteer opportunities 

What you’ll do

Responsibilities will include:

• Supporting the team through meeting organization:
  • Preparing and managing agendas and meeting records for internal and client meetings
  • Action item tracking
  • Meeting follow-ups
• Providing administrative assistance to our managers, engineers, technologists, and other team members
• Reviewing client agreements for quality control
• Coordinating budgets
• Coordinating invoicing
• Producing monthly earned value forecasting
• Preparing project tender documents, specifications, and letters in accordance with our professional standards
• Completing analysis and interpretation of data
• Coordinating the logistics of project tender submissions
• Records management of the Regina Infrastructure Division
• Assisting with proposal preparation and other business development activities.
• Providing support to other members of our team and complete other duties as assigned

You have an eye for detail, creating, and assuring reports conform to project and company standards regarding quality, content, and format. You provide excellent customer service, delivering project management support services to your team and external clients (e.g., change orders, workplans, scheduling, engineering agreements, and contract documents). You maintain a current knowledge of project technical specifications and implications.

This position may also support various proposal/marketing initiatives for the Regina office, as needed.

You will report to the Division Manager, Regina Infrastructure, and be a part of a dynamic, high-performance team. 

Does this sound like you?

Business Administration or Office Administration diploma from an accredited post-secondary institution (as a minimum)

• 6 to 8 years of administrative experience in a professional office environment
• Experience in the coordination of projects
• Experience in customer/client service
• Advanced capabilities in Microsoft Word, Excel, PowerPoint, and SharePoint
• Experience with PowerBI is an asset
• Excellent oral communication skills
• Excellent written communication skills, including ability to write professional reports
• Highly detail-oriented
• Demonstrated ability to work independently and use good judgement
• Ability to work within tight deadlines and schedules
• Strong data gathering and analysis skills
• Prior experience with accounting functions such as invoicing is an asset
• Prior experience using graphic design software (e.g. Photoshop, InDesign) is an asset
• Prior experience with marketing/business development activities is an asset
• Prior experience in the consulting engineering industry is an asset

Everyone has their own unique talents, skills, and background. Even if you don’t meet 100% of the qualifications outlined above, let us know why you’d be a great fit for this role!

About Us

At Associated Engineering, we’re passionate about not only the work we do but the communities we live and work in. Which is why sustainability is at the heart of everything we do. As a carbon neutral company since 2009, we help shape resilient and sustainable communities across Canada.

As a Platinum Member of Canada’s Best Managed Companies since 2008, we take pride in nurturing a workplace where people thrive. We are an employer of choice providing our people with a supportive, collaborative, engaging and dynamic place to build a career, while bringing inspiration and innovation to our work.

Our company culture is shaped by:

• Growth and development of our employees – chart your career course, whatever stage you are at!
• A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities!
• We care, we commit, we create – our promise to both clients and each other!

What’s next? Ready to make an impact? Join a company that values your ideas, invests in your growth, and empowers you to shape the future. Apply today!

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