Payroll/Benefits & HR Administrator

We are seeking a detail-oriented and proactive HR & Payroll Specialist with experience in a manufacturing environment. This role is responsible for full-cycle payroll processing, supporting HR operations, and ensuring compliance with Ontario employment standards and applicable legislation. The ideal candidate has strong systems knowledge, including UKG and ADP, and thrives in a fast-paced, hands-on setting.

Key Responsibilities

Payroll Administration

• Process full-cycle payroll for hourly and salaried employees (weekly/bi-weekly)
• Maintain accurate payroll records, including timekeeping, overtime, shift premiums, and vacation pay
• Ensure compliance with Ontario payroll legislation (ESA, CPP, EI, income tax)
• Administer employee benefits and deductions, including pensions and group benefits
• Prepare and reconcile payroll reports, Records of Employment (ROEs), and year-end reporting (T4s, T4As)
• Respond to payroll-related inquiries and liaise with third-party providers
• Support employees with payroll queries
• Producing daily KPI’s / Weekly KPI’s.

Human Resources Support

• Maintain employee records and ensure HRIS data accuracy
• Support recruitment, onboarding, and offboarding processes
• Support the People & Culture Business Partner with administration tasks.
• Assist with employee relations, attendance tracking, and policy administration
• Coordinate health and safety documentation and compliance in a manufacturing environment
• Support performance management and training initiatives
• Manage and administer AWOL process.
• Process all starters and leavers in the Sage payroll system, ensuring accurate calculations and application of all adjustments.
• Prepare payslips and finalise payslips for hourly paid employees.
• Arranging interviews or placements as required.
• Coordinating temporary staffing needs with external agencies
• Tracking temporary staff approaching the end of their assignment
• Monitor and respond accordingly to HR inbox emails in a timely fashion, or forward to the correct team member.
• Providing general administrative support – processing contractual changes, e-filing and general administration, including setting up new starters on the HR systems and filing confidential documents like return-to-work interviews and medical certificates.

Compliance and Reporting

• Ensure compliance with the Ontario Employment Standards Act and company policies
• Support internal and external audits
• Prepare reports and maintain accurate documentation
• Handle confidential information with discretion

Qualifications and Experience

• 3–5+ years of payroll and HR experience, preferably in a manufacturing environment
• Experience with UKG and/or ADP payroll systems
• Strong knowledge of Ontario payroll regulations and employment standards
• Experience with unionized or hourly workforces is an asset
• PCP (Payroll Compliance Practitioner) designation or in progress preferred

Skills and Competencies

• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Excellent communication and problem-solving skills
• Proficiency in Microsoft Excel and HR systems
• High level of confidentiality and professionalism

What We Offer

• Competitive salary and benefits package
• 3% RSP matching
• Opportunities for professional growth and development
• Supportive and collaborative team environment
• Stable, established manufacturing organization