Materials Administrator

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud .

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs) , to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Aecon Industrial provides high-performance construction services to a broad array of industrial clients across the country and offers single-source solutions for multi-trade industrial construction and fabrication projects.

Under the general supervision of the materials lead , the Materials Administrator is responsible for many and various duties.  This includes but is not limited to: Assisting in keeping Material Receiving Report (MRR) entry  in Aecon’s Database’s, investigating material discrepancies/issues and ongoing data validations, material take offs from drawings, requisitioning materials, expediting the materials, inventory control, reconciliations and accuracy are all key functions to this position.  Accuracy and auditing are key functions to this position.  Provide internal and external customer service.

What You'll Do Here:

• Assist with data entry support for Fabrication/Shipping/Billings/Production
• Detailed typing by working from pull down menus to match up with understanding of Packing Slip data
• Assist with MRR Data input for Aecon Data Base of goods released by QC Dept  
• Coordination of orderly workflow with QC Dept, Procurement and Pipe Shop
• Materials Clerk training for MRR entries and orderly allocation in ICMS Data Base, when position is filled
• Data validation and coordination with Drafting for incoming Transmittals of spool BOM’s
• Assist in the ongoing development of the Databases and process efficiencies
• Processing Cancellations of spool BOM’s into ICMS Data Base when directed from Drafting
• Coordination of subletting operations
• Ability to read and decipher shop/ISO drawings & BOMs - this would also include checking or validating the drafted supplied drawings
• Produce Request for Quote (RFQ) forms to Purchasing as per project or in-house needs as directed
• Requisitioning of materials and Services (ie. Machining) to meet Fabrication project needs – Project Manager, Fabrication Manager, Project Coordinator, must approve
• Expediting Materials and Services with Purchasing or Clients to meet Production Schedules
• Assisting in handling Holds, Revisions and Cancellations of work – direction from Coordinator
• Sorting, pulling, photocopying, stamping and filing of shop drawings
• Create Daily and/or Weekly Material Summary and Spool Shortage Reports from ICMS DB for internal Project Managers, Materials Coordinator Lead, Site Teams and Customer Representatives
• Spool drawing validations against material catalogue(s) – own or Client’s
• Very detail oriented with accuracy, organizational and efficiency skills which are essential for this position and the ability to double check own work and others
• Computer allocating shop floor drawings (including knowledge of substitution rules), allocation in sequence supplied by Material Coordinator Lead
• Review/update ICMS Data Base when drawing Revisions are issued, including placing HOLDS with QC and Shipping personnel as required and directed by PM and/or Project Coordinator
• Support all requirements for Lean Manufacturing
• Follow and keep up to date for all Nuclear Training; Manual and QCP’s as apply to position or back filled positions
• Assist in creating some non-Data Base detailed excel lists for loose material shipments for Shipping to Site’s or return to Vendor’s Work well within a combined non-Union and Unionized work force
• Coordination of incoming materials for the Receiving Department, trying to prevent peaks and valleys
• Assist with return to correct materials no longer required by Pipe Shop
• Assist in Inventory Inspections
• Assist in Traveler Documentation under the direction of the Materials Coordinator Lead
• Support Production Engineering requirements
• Back up to the Document Control Clerk
• Back up to the Pipe Shop Materials Coordinator (ICMS Data Base mostly)
• Assist Project Managers with any additional reports required

What You Bring to the Team:

• Minimum 1 year College (Business)
• Minimum 1-3 years Piping Industry experience
• Production Control Methods experience would be an asset
• Intermediate Computer knowledge
• Proficient in Microsoft Office Products –1) Excel,  2) Access & 3) Word
• Working knowledge of the ICMS Data Base
• Working knowledge of pipe and associated materials
• Working knowledge of structural steel materials
• Safety orientated
• Must be detail orientated
• Good interpersonal written and verbal communication skills
• Good organizational and time management skills
• Ability to read structural drawings for material take offs
• Must be able to multi-task for the position held, sometimes on the run
• Working knowledge of SAP Management System
• Some knowledge in Lean Manufacturing (5S, Kanban, Visual Factory, Kaizen and Value Stream Mapping)
• Due to the nature of work conducted by Aecon, mandated nuclear export controls requirements must be met for employment

Physical Demands:

• Office Environment
• Outdoor Yard yearly conditions
• Warehouse yearly conditions
• Indoor daily Fab Shop floor conditions
• Some walking, climbing stairs and lifting of paperwork boxes will be required

Reason for Vacancy: New

The expected pay range for this role is $55,000 - $65,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.