Office Administrator

About Cérélia
Cérélia is a leading food manufacturing company with small-town roots. We are dough and batter experts and proudly serve rolled dough, cookies, pancake and waffle products across Europe, Asia, and North America.

Cérélia’s products are commercialized under its clients’ brands, both retailers and industrial companies, as well as under its own brands: English Bay Bakery, JusRol, Croustipate, Jan, Pop! Bakery and Crêapan in particular. While we continue to grow and expand, our history of trade partnership, production excellence, well-founded innovation, and sustainable development is deeply rooted in more than 40 years of industry know-how.

About Cérélia Canada
As part of the global Cérélia Group, headquartered in France, Cérélia Canada partners with major retailers and food brands to deliver high-quality, innovative products. It is committed to food safety, product innovation, and continuous improvement, while fostering a collaborative and dynamic workplace for its employees.

Job Summary:
The Office Administrator is responsible for ensuring the smooth day-to-day operations of the office. This role supports staff, manages a wide range of administrative tasks, and maintains an organized and efficient workplace environment. This role also involves providing administrative support to senior leadership and executives, including managing calendars, preparing documents, and facilitating communication to ensure priorities and deadlines are met efficiently.

Primary Responsibilities :

• Oversee day-to-day office operations to ensure smooth workflows and high service standards
• Handle incoming calls, emails, and general inquiries in a professional manner
• Maintain and monitor office supplies and equipment inventory in all locations, and place ordered when needed
• Manage office functions including, but not limited to, reception, mail distribution and document preparation
• Coordinate end-to-end logistics for staff meetings and events, including scheduling, materials, and vendor support
• Coordinate catering and meal arrangements for meetings and events, including ordering lunch and managing dietary requirements as needed.
• Coordinate travel arrangements for staff, including booking flights, accommodations and rental, which ensuring cost-efficiency and adherence to budget.  
• Manage timely replacement of toner cartridges.
• Prepare and edit documents, trackers and presentations using tools like Microsoft Outlook, Microsoft Excel, and Microsoft Word
• Maintain cleanliness and stock levels of office beverage stations.
• Source, negotiate and manage relationships with office vendors and service providers.
• Provide administrative and operational support to the leadership team and cross-functional departments as needed.
• Other related duties as assigned.

Requirements:

• Proven experience as an Office Administrator, Administrative Assistant, or similar role
• Certificate/Diploma or bachelor’s degree in Business Administration is preferred .
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
• Maintain a professional, polished presence with an executive demeanor, demonstrating discretion, strong interpersonal skills, and the ability to interact confidently with senior leadership and external stakeholders.
• 5+ years of experience in the manufacturing industry, preferably in food manufacturing.
• Experience coordinating travel and negotiating with vendors is a strong plus.
• Ability to work independently and as part of a team.
• Strong problem-solving skills
• Strong attention to detail and highly organized
• Strong communication, analytical and troubleshooting skills with the ability to make timely decisions associated with process upsets.
• Adaptive work style with an ability to handle multiple priorities, challenging demands and function positively in a dynamic collaborative work environment.
• Communicates well and deals professionally with all levels of contacts (internal and external).

Compensation & Benefits:

• Base salary: CAD $65,000 per year
• Comprehensive health, dental and vision benefits package
• Retirement savings plan (RRSP) with employer contribution/match
• Paid Time Off

We thank all applicants for their interest in this opportunity. However, only candidates selected for an interview will be contacted. We kindly request no telephone inquiries regarding the status of applications.

DISCLAIMER: Cérélia is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act . If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.