Human Resources Assistant

Our people make SAIT great. The Human Resources team is here to help you make the most of your career at SAIT. Building on the Strategic Plan, our people plan provides opportunities to learn, develop and grow.

The Opportunity

Reporting to the Supervisor, HR & Data Operations, the HR Assistant provides support to the Human Resources department across a range of HR functions and administrative tasks. This role requires professionalism, discretion, and a high level of confidentiality. Strong communication skills (both verbal and written), organizational ability, attention to detail, and proficiency in information systems and records management are essential.

The HR Assistant must demonstrate broad knowledge of human resources policies and practices and apply tact and diplomacy when handling sensitive matters. Familiarity with post-secondary environments and academic policies is considered an asset. The successful candidate will communicate effectively with internal and external stakeholders to gather and consolidate feedback, while independently managing workflows to ensure timelines are met and processes are followed. A proactive mindset and the ability to take ownership of responsibilities are key to success in this role

Please note that this is a temporary position that requires full-time in-office attendance.

The Role

• HR Operations
• Triage first level HR inquiries 
• Ensures effective communication internally and externally for the HR team
• Manages all one-time resolution inquiries received via phone, e-mail, and Fresh, including triaging and/or escalating requests.
• Contribute to HR knowledge management strategy through the effective use of ticket documentation, tracking, and resolution
• Support the development and maintenance of HR knowledge articles within SAITNow and SharePoint.
• Maintain knowledge of organizational and departmental policies and procedures to answer general employee and leader inquiries while adhering to values, practices and procedures
• Assist with the creation of materials related to HR procedures and policies (e.g. process documentation, letter templates, FAQs, quick-reference cards etc.)
• Support ad hoc projects within the HR Advisory team (such as diversity initiatives, employee engagement, bargaining negotiations, orientation and onboarding, scheduling investigations and grievances/disputes)
• Maintain and process employee documentation
• HR Administration 
• Acts as a liaison and resource to faculty, staff, students, members of the general public and industry representatives daily
• Manages office duties such as door access, greets employees and visitors at the front desk and guides them to the meeting rooms when necessary
• Screens HR correspondence, mail and communications and independently responds or re-routes as appropriate
• Provides secondary support to the Executive Assistant by tracking and processing invoices, PO payments and reconciliations from the HR Team.
• Updates the hallway calendar and support the planning and coordination for various events.
• Office Management 
• Work in collaboration, effectively communicates with and supports the Executive Office Team as required Manages office supply orders and refilling of necessary items
• Maintain HR Supplies and manage courier services such as pickups and deliveries to the office
• Manage the HR meeting room calendars, coordinate and schedule meetings, distributing documents
• Manages kitchen responsibilities

Qualifications & Experience

• Minimum Required 
• Post-secondary education
• 1-2 years’ experience within HR environment 
• Preferred
• Bachelor’s degree in Business Administration, Human Resources or related Business degree
• Experience in public sector organization

Job classification : HUMAN RESOURCES ASSISTANT - P3030

Salary range: $50,000.00 - 52,500.00

Paid Leave: 4 Weeks Vacation / 14 Flex Days per year

Hours Per Week: 37.5

Position End Date: March 30, 2027

Posting closing date: September 19th, 2025

View a summary of our for salaried employees as one of Alberta's Top Employers, including health & dental care, pension plan, vacation & special leave and flexible work options at our beautiful inner-city campus.

About SAIT

SAIT is a global leader in applied education. Named one of Alberta’s Top Employers , we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.

Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.

Community and Belonging is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about Community and Belonging at SAIT . 

At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.

SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.

BEWARE FALSE POSTINGS AND RECRUITING OFFERS

SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application.

Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation, if you did not receive one please check your junk mail or try applying through the SAIT career page again.