Department Admin Assistant (Procurement)

About SHEIN:

SHEIN is a global fashion and lifestyle e-retailer committed to making the beauty of fashion accessible to all. We use on-demand manufacturing technology to connect suppliers to our agile supply chain, reducing inventory waste and enabling us to deliver a variety of affordable products to customers around the world. From our global offices, we reach customers in more than 150 countries.

Founded in 2012, SHEIN works with outstanding, creative, and capable peers. We share an energetic and open culture for capable people to discern, work and ignite as a team.

To learn more about SHEIN, please visit follow our Instagram @shein_ca and Youtube @SHEINOFFICIAL.

Responsibilities:

1. Oversee Office Administration: Assist in coordinating and managing office administrative procedures, contributing to the implementation of new processes and regular reviews to enhance operational efficiency.
2. Supply Management: Assist in managing warehouse and office supplies, including planning, ordering, usage analysis, and inventory audits to maintain optimal levels.
3. General Inquiries and Record Maintenance: Handle general inquiries, verify service providers' invoices, and maintain accurate and up-to-date records.
4. Data Management and Reporting: Help assemble data and prepare periodic and special reports, manuals, and correspondence. Maintain dashboards and trackers to monitor key performance indicators (KPIs).
5. Work Prioritization and Delegation: Support the establishment of work priorities, assist in delegating tasks to office support staff, and help ensure deadlines are met while procedures are followed.
6. Policy Administration: Assist in administering policies and procedures related to the release of records, ensuring compliance with government access to information and privacy legislation.
7. Office Services Coordination: Support the planning and coordination of office services, including accommodation, relocations, equipment, supplies, disposal of assets, parking, maintenance, and security services.
8. Budgeting and Financial Operations: Assist in conducting analyses and managing administrative operations related to budgeting, contracting, and project planning. Provide support in preparing operating budgets, maintaining inventory, and overseeing budgetary controls.
9. Support for Management Team: Provide administrative support to the management team, including scheduling appointments, organizing meetings and events, and preparing necessary reports.
10. Event Coordination: Assist in organizing team-building initiatives, holiday events, and activities that enhance organizational culture and employee morale.
11. Client and Stakeholder Interaction: Act as a point of contact for company interactions, responding to requests and questions from internal and external parties. Facilitate coordination between internal and external resources.
12. Additional Tasks: Complete additional tasks as directed by the management team, adhering to company processes and policies to support overall business goals.

Qualifications:

1. Bachelor’s degree in Business Administration, Operations Management, or a related field is preferred.
2. 0–2 years of experience in an administrative or operational support role, preferably in a fast-paced environment.
3. Strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively.
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
5. Quick learner with the ability to adapt to new tasks, processes, and working environments.
6. Responsible, proactive, and dependable, with a positive work attitude and a willingness to support team objectives.
7. Good interpersonal and communication skills, capable of fostering positive relationships with team members, clients, and external partners.
8. Ability to work independently and collaboratively in a team environment.
9. Commitment to maintaining high standards of ethics, integrity, and professionalism.

SHEIN is an equal opportunity employer committed to a diverse workplace environment.