Payroll Benefits Administrator

Payroll & Benefit Administrator

Full-Time Permanent

Vaughan, Ontario

Putting People First, Every day

Lankin Investments is a leading Canadian real estate investment & asset management firm with property under management of over $2B consisting of 6,400+ multi-family units and 2,500+ units in development. Our ethos is simple yet profound: Driven by our people, we foster financial prosperity and community value through strategic Canadian real estate investments.

With more than 15 years of successfully acquiring, managing, and operating multi-residential properties across Canada, we have achieved a celebrated reputation among real estate investors. The success is driven by providing our team members with an environment that fosters a people-first culture with a high priority on personal and professional growth.

Your Opportunity

Reporting to the Corporate Controller and working closely with our Accounting and Human Resources teams, the Payroll, Benefits & Contractor Administrator is responsible for the accurate and timely processing of bi-weekly payroll, benefits administration, and contractor payments at Lankin Investments. This is a hands-on, payroll-focused role for someone who knows Ontario payroll legislation, takes pride in precision and confidentiality, and brings the energy to help build out our payroll processes and support the HR team in growing our ADP Workforce Now platform.

Key Accountabilities & Responsibilities

Payroll, Benefits & Contractor Administration:

• Process semi-monthly payroll accurately and on schedule using ADP Workforce Now.
• Maintain employee payroll records, including new hires, terminations, vacations, salary changes, and leaves of absence.
• Coordinate employee benefit enrollments, changes, and terminations, and enroll new staff into company benefit plans.
• Serve as the primary point of contact for employee payroll.
• Process payments for independent contractors and consultants, ensuring proper documentation and approvals are maintained.
• Track contractor agreements, payment schedules, and supporting records.
• Assist with year-end reporting requirements related to contractor payments and tax documentation.
• Allocate payroll across multiple entities and accurately record payroll journal entries in Yardi, ensuring strict confidentiality and discretion.
• Support accounting team by analyzing payroll variances and contributing to detailed financial analysis and reporting.

Compliance, HR & ADP Support:

• Ensure payroll is processed in compliance with Ontario employment standards and statutory requirements, including EHT, WSIB, CRA remittances, ROEs, and T4s.
• Prepare ROEs, T4s, and paystubs, and respond to employee payroll requests and CRA audits/reviews.
• Assist the HR team with building out, configuring, and managing the ADP Workforce Now platform.
• Support employee onboarding and the documentation of payroll and HR processes alongside the HR team.
• Maintain accurate and confidential employee and payroll records at all times.

Leading Qualifications

The successful candidate will have a post-secondary education in payroll, accounting, business, or a related field, along with one to three years of Canadian payroll experience and a solid working knowledge of Ontario payroll legislation and employment standards. Completion of, or active progress toward, the Payroll Compliance Professional (PCP) designation through the National Payroll Institute is considered a strong asset. Experience with ADP Workforce Now is required, as is experience processing employee expense reports and reconciling corporate credit card statements. The candidate will bring knowledge of accounts payable processes and contractor payment administration, paired with a strong understanding of payroll compliance, confidentiality, and internal controls. Advanced Microsoft Excel skills and exceptional attention to detail are essential. Experience in real estate, property management, construction, or a multi-entity environment is considered an asset. Above all, the successful candidate is dependable, detail-oriented, and brings the energy and initiative to thrive in an entrepreneurial, fast-paced environment.

How We Define Success of the Role

• You process payroll, benefits, and contractor payments accurately, on time, and in full compliance, pay period after pay period.
• You stay current on Ontario payroll legislation and apply it consistently to keep us compliant.
• You become a trusted, go-to resource for employees on their payroll and benefits questions.
• You support the HR team in building out and managing our ADP Workforce Now platform and payroll processes.
• You continuously demonstrate our core values through all aspects of your work: entrepreneurial drive, integrity, dedication, collaboration, and inclusivity.

Why Join Lankin Investments?

At Lankin Investments, you will be part of a dynamic and supportive team that values entrepreneurial drive, integrity, and collaboration. You will have the ability to make a significant contribution and be part of the company’s growth. We offer a competitive compensation package, including performance-based incentives, the ability to invest in our funds, comprehensive health benefits, and opportunities for professional growth and development. Join us in our mission to create lasting value for our investors and make a positive impact on the communities we serve.