Accounting and Payroll Specialist

Potentia Human Resources is excited to partner with Doak Shirreff Lawyers LLP to recruit an Accounting & Payroll Specialist for their Kelowna office.

As one of the Okanagan's leading full-service law firms, Doak Shirreff has built a reputation for delivering exceptional legal services while fostering a workplace culture grounded in professionalism, collaboration, and respect. The firm's success is driven not only by its legal expertise, but also by the dedicated professionals who support its operations behind the scenes.

Reporting to the Director of Finance & Operations, the Accounting & Payroll Specialist is a key member of the administrative team, responsible for ensuring the accuracy and integrity of the firm's accounting and payroll functions. This role offers a diverse mix of responsibilities, including payroll administration, trust and general accounting, financial reporting, benefits administration, and regulatory compliance.

The ideal candidate is detail-oriented, organized, and takes pride in producing accurate work. If you enjoy balancing multiple priorities, solving problems, and contributing to a team-focused environment where your work directly supports the success of the organization, this is an excellent opportunity to build a long-term career with a respected local firm.

Key Responsibilities Include:

• Manage day-to-day general accounting and trust accounting transactions.
• Process payroll for salaried and hourly employees and resolve payroll-related inquiries and discrepancies.
• Prepare and submit CRA payroll remittances, including CPP, EI, and income tax deductions.
• Prepare Records of Employment (ROEs) and year-end T4 and T4A filings.
• Coordinate with Human Resources to track employee leave balances, vacation accruals, and payroll reconciliations.
• Process employee expense reimbursements.
• Manage accounts payable, including invoice review, payment processing, and vendor communications.
• Administer employee benefits programs and liaise with benefits providers as required.
• Maintain the general ledger and perform account reconciliations across multiple accounts with a high volume of transactions.
• Prepare monthly financial statements and management reports.
• Support capital asset tracking and management.
• Liaise with financial institutions, service providers, and external stakeholders.
• Assist external accountants with year-end financial reporting and audit requirements.
• Lead and coordinate the annual Law Society trust account audit.
• Develop, document, and maintain accounting policies, procedures, and internal controls.
• Assist with billing processes and file-related accounting matters as needed.
• Contribute to the ongoing improvement of accounting systems, processes, and operational efficiencies.
  

Requirements

• 5+ years of progressive accounting and payroll experience.
• CPA designation or equivalent accounting credential preferred.
• Certified Payroll Professional (CPP) designation is considered an asset.
• Strong knowledge of Canadian payroll legislation, CRA remittance requirements, and year-end payroll processes.
• Experience preparing T4s, T4As, ROEs, and payroll reconciliations.
• Experience working with accounting software; ADP experience is considered an asset.
• Trust accounting experience, preferably within a law firm or professional services environment, is considered a strong asset.
• Strong understanding of accounting principles, financial reporting, and account reconciliation processes.
• Advanced computer skills, including proficiency with Microsoft Office applications.
• Exceptional attention to detail and commitment to accuracy.
• Strong analytical, organizational, and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professional communication skills and the ability to build positive working relationships.
• High degree of integrity, discretion, and respect for confidential information.
• Self-motivated, dependable, and able to work effectively both independently and as part of a collaborative team.

Benefits

• Competitive annual salary of $70,000 - $90,000 based on experience and qualifications.
• Comprehensive health and wellness benefits, including extended health, dental, vision, life insurance, and an Employee Assistance Program (EAP).
• 3 weeks of vacation to start, plus generous paid sick time.
• A stable, full-time position with one of the Okanagan's most respected law firms.
• A collaborative, collegial, and supportive work environment.
• Autonomy and flexibility in managing your day-to-day responsibilities.
• Opportunities to contribute meaningfully and make an impact within the organization.
• A people-focused culture that values teamwork, professionalism, and employee appreciation.
• Annual summer and holiday celebrations, monthly team events, and recognition of special milestones throughout the year.

Joining Doak Shirreff means becoming part of a respected and community-minded firm that values professionalism, teamwork, and continuous improvement. We are looking forward to reviewing your resume and learning more about you!