Administrator and Bookeeper
ASSA ABLOY
Axxess Industries Inc. is a growing organization focused on delivering quality products and responsive service to our customers and partners. We value collaboration, accountability, and continuous improvement, and we are looking for a detail-oriented team member who thrives in a fast-paced environment.
Position Summary
We are seeking an organized and customer-focused
Administrative Coordinator to support daily office operations, logistics, accounting, customer communication, and administrative processes. This role is ideal for someone who enjoys balancing administrative responsibilities with hands-on coordination of shipping and operational activities.
The successful candidate will be highly organized, adaptable, and confident working with Excel, shipping provider’s portals, data entry, and cross-functional communication.
Key Responsibilities
Administrative & Accounting Support
- Answering main phone line and directing calls
- Provide day-to-day administrative support to internal departments
- Support coordination of meetings, correspondence, and office organization
- Maintain accurate customer and operation information within company systems
- Making travel arrangements (hotels, car rentals, flights)
- Timesheet data entry and payroll support
- Purchase order, accounts payable data entry, and accounting support
Shipping & Logistics
- Coordinate incoming and outgoing shipments with carriers and vendors
- Prepare shipping documentation, labels, and packing slips
- Track shipments and assist with resolving shipping discrepancies. Exceptions. or delays
- Obtaining and evaluating shipping quotes for inbound and outbound shipments, ocean and air
- Receiving of materials and supplies
- Communicate with customers and internal teams regarding order and shipment status
- Managing RMA process
- Support inventory and operational processes as required
Customer & Operational Support
- Respond professionally to customer and vendor inquiries
- Work collaboratively with accounting, operations, and sales teams
- Assist with sales order processing, filing, data entry, and document management
- Prepare and maintain records, spreadsheets, and documentation
- Assist with reporting, operational tracking, and process improvements
- Help maintain a positive and professional customer experience
Qualifications & Skills
- Strong Microsoft Excel skills required
- Previous administrative and shipping/logistics experience preferred
- Excellent organizational and multitasking abilities
- Strong written and verbal communication skills
- High attention to detail and accuracy
- Ability to prioritize tasks and work independently
- Positive attitude and willingness to support a team environment
- Experience with ERP systems, project management systems, and QuickBooks is considered an asset
- Previous experience with FedEx shipping software, Canada Border Services Agency an asset
What We Offer
- Competitive compensation
- Collaborative and supportive work environment
- Opportunities for growth and development
- Stable, full-time position within a growing organization
Job Type
- Full-time
- Monday to Friday
- On-site in Kelowna, BC
Apply Today
If you are organized, customer-focused, and enjoy both administrative coordination and operational support, we would love to hear from you.
#LI-EA1
We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.
As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.
As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.
Vacancy posted 7 days ago
Similar jobs that could be interesting for youBased on the Administrator and Bookeeper in Kelowna, BC vacancy
$50k - $55k per year
...offering high quality investment products and services to Canadians seeking customized solutions to their wealth management needs. Administrative Assistant How does the role impact the organization? Drawing on industry experience in a financial services firm or previous...SuggestedPermanent employmentFull timeFlexible hours- ...Kelowna Community Health and Services Centre has an exciting opportunity for a Permanent full-time Payroll Administrator to join their team in Kelowna B.C.! This position works rotating days, Monday to Friday: 08:00 to 16:00 Days Off: Sun, Sat, STAT What We Offer Employee...SuggestedPermanent employmentFull timeMonday to friday
$60k per year
...place. The Shared Services Specialist is a dual-matrix position that will provide support in finance, accounting and human resources administrative functions within an airport setting. This is an on-site role with occasional travel. Essential Functions (Accounting) ~...SuggestedWork at office$55k - $82.5k per year
...and take ownership of your career with support at every stage. Join a firm where your career can make a difference. The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering...SuggestedFull timeFor contractorsInterim roleWork at officeLocal area$25.36 per hour
...Interior Health is hiring a term specific full time Administrative Assistant to support the Program Director, Cardiac Services at the Kelowna General Hospital (KGH). This term is until August 25, 2027 or the return of the incumbent. Who are we looking for? As an Administrative...SuggestedFull timeImmediate start- ...Location: Kelowna, BC Job Summary PRI is seeking a detail-oriented and organized Project Administrator to join our team. In this role, you will provide essential administrative and operational support across projects and assigned disciplines, helping ensure projects are...Work at officeFlexible hours
$50 per hour
Overview Languages English Education Bachelor's degree or equivalent experience Experience 2 years to less than 3 years On site Work must be completed at the physical location. There is no option to work remotely. Green job Help -...Long term contractPermanent employmentFull timeRemote work$50k - $55k per year
...passionate group of people who love collaborating on innovative and challenging projects. About This Role We are recruiting for an Administrative Assistant to join the Service team at our office in Kelowna or Kamloops . Houle's Service Division provides electrical...For contractorsSummer workWork at officeLocal areaFlexible hours$28 - $36 per hour
...Administrative Office Support Assistant - Remote Pay: $28.00 - $36.00 per hour Part-time or Full-time About the Role We are currently seeking organized and dependable individuals for an entry-level Administrative Support Assistant opportunity. This...Remote jobHourly payFull timePart timeWork at officeWork from home$47k - $50k per year
...About the Role: We are seeking a dedicated Help Desk Administrator and Registration Coordinator to support student enrollment,... ...This is an exciting Full - time opportunity that combines administrative precision with frontline support, offering the potential to grow...Full timeInternshipWork at officeMonday to friday- ...services, and user experiences. Role Overview We’re inviting individuals from all backgrounds, including those searching for administrative assistant roles, to express interest in joining upcoming consumer research studies. These may include online interviews, product...Part timeCasual workRemote workWork from homeFlexible hours
$20 per hour
...all incoming phone calls and pages in a professional and welcoming manner; To maintain office inventories; To handle various administrative and introductory accounting duties; To provide evening Security and emergency response for residents when required; To work...Part timeWork at officeWeekend workAfternoon shift$30 - $35 per hour
...industries. Known for their professionalism, operational excellence, and supportive culture, Davara provides centralized financial, administrative, and management support across their portfolio throughout the Okanagan region. They are currently seeking a dependable and...Hourly payPermanent employmentFull timeWork at officeImmediate start- ...visitor arrivals Answer, forward, and screen phone calls and general email inquiries for multiple locations Assist with office administration/co-ordination of other office locations as needed Assist with various daily operations, including making copies, scheduling...Work at officeMonday to friday
$80k - $90k per year
...reconcile accounts, and support month- and year-end closes. Execute day-to-day AP, payroll data preparation, expense and credit card administration, and bank reconciliations to support accurate and timely financial operations. Prepare reports, audits, and compliance filings...Full timeWork at officeImmediate start- ...Conveyancer to join their collaborative real estate team. This role is ideal for someone who enjoys meaningful file work without heavy administrative tasks. What You'll Do Handle residential real estate files (purchases, sales, refinances, transmissions). Coordinate with...Full timeWork at office
- ...with project team members and contribute to multi-disciplinary deliverables • Participate in required corporate operations and administrative activities in a timely manner • Follow and actively support the company's Health, Safety, and Environment (HSE) policies at all...Full timeWork at officeRemote workFlexible hoursNight shift
- ...person in charge; Prepare customer invoices and verify invoices daily. Qualifications – High school diploma required, office administration training (a significant asset); At least two (2) years of experience in a similar role; Languages spoken and written:...Work at office
$17 per hour
...needed Education and experience High school diploma, GED, or equivalent University/college degree is an asset Previous administrative experience preferred Organizational and typing skills Excellent verbal communication skills Multitasking abilities Job...Hourly payRemplacementPermanent employmentFull timeShift workDay shift- ...Collaborate with team members across the company and externally in completing deliverables. Complete required corporate operation and administrative activities as required, in a timely manner. QUALIFICATIONS Bachelor or graduate degree in Biology, Ecology, Environmental...Full timeCasual workWork at officeRemote workFlexible hours
$85k - $115k per year
...HR records while ensuring compliance with applicable employment legislation and HR best practices. Leading the implementation, administration, and continuous improvement of HR systems and processes. Managing full-cycle recruitment and onboarding activities to support...Full timeWork at office$22 - $24 per hour
...in their approach, outgoing and passionate about the hospitality industry. Requirements ~1+ years’ experience in a similar administration role. ~ Experience working in a fast-paced environment. ~ Experience in the hospitality industry is seen as a significant asset...Full timeWork at officeMonday to fridayFlexible hours$37.97 per hour
...electricity energy industry and Demand Side Management principles to support program effectiveness. Responsibilities ~Coordinate the administration, planning, implementation, and marketing of departmental programs into the marketplace. Activities may include but are not limited...Hourly payFull timeTemporary workWork at office$28 - $30 per hour
...up care Maintain accurate patient records and ensure smooth scheduling to optimize chair time Collaborate with clinical and administrative staff to deliver seamless, high-quality care Uphold privacy, ethical, and regulatory standards in all patient interactions About...Flexible hours$21 per hour
...Well-groomed and tidy appearance. Reliable and punctual attendance. Able to work independently or as part of a team. Administration skills (registration, operating sales systems etc.). Physical demands Including sitting, standing, walking, crouching, kneeling...Hourly payFull timeWork visa- ...Receive payment for merchandise or services sold and log sales into the computer; responsible for payments received and adhering all administrative and accounting related procedures Participate in the physical inventory of warehouse materials Requirements Experience...Long term contractTemporary work
$96k - $110k per year
...launches and public funding announcements and ensure coordination with research communications team. Maintain end-to-end program administration expertise by leading the Awards for Excellence in Cancer Research program annually, ensuring timely launch and promotion of the...Work at officeLocal area$46.5k - $59k per year
...client contacts Maintain flexibility to travel, as necessary Skills And Experience ~ Bachelor’s degree in commerce or business administration (accounting or finance major is preferred) ~ Enrolled in the CPA Professional Education Program (PEP) ~1 to 2 years of relevant...Work at officeRemote workFlexible hours$75k - $85k per year
...strategies, and oversee the critical ERP system upgrade project to optimize costs and enhance productivity across the firm's financial and administrative functions. Key Responsibilities: Finance Transformation: Develop and execute a comprehensive finance transformation...Full timeRelocationMonday to friday- ...development of project team members through regular feedback, training and coaching; timely completion of performance evaluations. Administration and management of prime contract and subcontracts; includes negotiation and awarding of subcontracts for scopes of work as well as...Contract workFor subcontractor
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrator and Bookeeper. Be the first to apply!
Related searches
- banking administrator Kelowna, BC
- full time admin Kelowna, BC
- hospital administrator Kelowna, BC
- field administrator Kelowna, BC
- test administrator Kelowna, BC
- admin work from home Kelowna, BC
- child care administrator Kelowna, BC
- disability administrator Kelowna, BC
- clinic administrator Kelowna, BC
- social work administrator Kelowna, BC