Mortgage Underwriter & Fulfillment Specialist - BC

This is a remote position.

About the Opportunity

Our client is a growing and highly respected mortgage professional based in British Columbia, focused on delivering thoughtful financing solutions and an exceptional client experience across a wide range of lending scenarios.

With a strong foundation in residential lending and growing exposure to alternative, commercial, and development financing opportunities, the business continues to expand and is seeking a part-time Mortgage Underwriter & Fulfillment Specialist to become a trusted extension of the team (approximately 10 to 15 hours per week).

This is not a sales role.

Instead, this opportunity is ideal for an experienced mortgage professional who enjoys the operational side of the business - coordinating mortgage fulfillment activities, managing lender conditions, maintaining compliance standards, supporting client communication, and ensuring mortgage transactions move efficiently from application through funding. Strong mortgage underwriting knowledge is important; however, the primary focus of the role is fulfillment, file management, compliance, and lender coordination.

The successful candidate will play a key role in supporting clients, lenders, and referral partners by managing the underwriting, fulfillment, documentation, and compliance requirements necessary to deliver a seamless mortgage experience.

This is a fully remote independent contractor position. While we welcome applications from across Canada, preference will be given to candidates located in British Columbia due to the highly collaborative nature of the role. Candidates outside British Columbia must be comfortable working primarily within Pacific Time business hours.

Compensation: $35-$45 per hour, depending on experience, licensing, and overall mortgage industry expertise.

The Role

As the Mortgage Underwriter & Fulfillment Specialist, you will take ownership of mortgage files following the initial client consultation and support them through file review, underwriting support, lender submission, fulfillment, compliance, and funding.

While this role includes reviewing and assessing mortgage applications, a significant portion of your time will be focused on fulfillment, lender coordination, document management, condition fulfillment, compliance, and ensuring files progress efficiently through the mortgage process.

You will also serve as a key point of contact for clients and lending partners, helping deliver a professional, responsive, and organized experience from submission through funding.

In addition to supporting active mortgage files, you will assist with CRM management, workflow coordination, document collection, and the overall organization of the business.

Key Responsibilities

Fulfillment, Compliance & Lender Coordination

• Submit mortgage applications through lender and broker platforms
• Manage lender communication, conditions, and follow-up requirements
• Coordinate outstanding documentation with clients and third parties
• Monitor timelines and proactively move files toward approval and funding
• Ensure files meet compliance, documentation, and audit requirements
• Maintain accurate records and organized file documentation throughout the process
• Troubleshoot challenges and identify solutions to keep transactions progressing smoothly
  

Client Communication & File Coordination

• Serve as a key point of contact for clients throughout the mortgage process
• Provide timely updates and maintain proactive communication
• Coordinate document collection and outstanding requirements
• Support clients through the fulfillment process from submission to funding
• Ensure a positive, professional, and organized client experience
• Assist with post-funding follow-up activities as required
  

Systems, Processes & Administration 

• Maintain accurate and organized electronic files
• Support CRM management, workflow tracking, and file progression
• Help improve systems, efficiencies, and operational workflows
• Coordinate document management using Dropbox and other cloud-based platforms
• Support client communication processes and follow-up activities
• Contribute to the overall organization and efficiency of the business
  

Mortgage File Review & Underwriting Support

• Review mortgage applications, credit reports, income documentation, and supporting materials
• Identify potential concerns or documentation gaps early in the process
• Assist with lender selection and deal placement recommendations
• Support file preparation and submission readiness
• Provide underwriting insight on self-employed, rental, alternative, and more complex lending scenarios as required
• Ensure files are complete, logical, and positioned for successful lender review
  

What Success Looks Like

• Mortgage files are processed accurately and efficiently from submission through funding
• Documentation is complete, compliant, and lender-ready
• Lender conditions and deadlines are managed proactively
• Clients receive timely communication and professional support throughout the process
• Files move forward with minimal oversight
• Systems, records, and workflows remain organized and up to date
• The successful candidate becomes a trusted and reliable extension of the business
  

#hiringhp

Requirements

• Minimum 2-3 years of experience in mortgage fulfillment, underwriting support, mortgage administration, or mortgage operations within the Canadian broker channel
  

• Strong understanding of the mortgage process from application through funding
  

• Experience working with lender submissions, conditions, document collection, and fulfillment activities
  

• Familiarity with A, B, alternative, private, and credit union lending environments
  

• Working knowledge of mortgage underwriting principles and lender guidelines
  

• Experience reviewing income documentation, credit reports, and supporting mortgage documentation
  

• Strong attention to detail with a focus on accuracy, compliance, and file quality
  

• Excellent organizational and time management skills
  

• Strong written and verbal communication skills
  

• Ability to manage multiple files and competing priorities simultaneously
  

• Comfortable working independently in a fully remote environment
  

• Proactive, resourceful, and solution-oriented approach to problem solving
  

• High level of professionalism and commitment to client service
  

Preferred Qualifications

• Active Mortgage Agent or Mortgage Broker license
• Experience using Velocity or similar mortgage submission platforms
• Experience using Zoho CRM or other client relationship management systems
• Experience working with self-employed borrowers, rental property financing, and alternative lending scenarios
• Exposure to commercial or development financing
• Experience supporting a high-volume mortgage professional or brokerage environment