Administrative Support

What is Voyageur Aviation Corp.?

Unfamiliar with what we do? No worries, we've got you covered!

At Voyageur Aviation Corp., we deliver innovative solutions to customers with unique aviation requirements. We are an integrated provider of specialized aviation services, including, advanced engineering and maintenance capabilities, part sales and logistics management, aircraft leasing, and contract flying operations both internationally and domestically supporting humanitarian missions, cargo, and workforce movements to remote communities. Our headquarters are in North Bay, Ontario, and we are a wholly owned subsidiary of Chorus Aviation Inc.

What we offer and what makes us special:

• We stand out as a leading company engaged in exceptionally distinctive projects, spanning captivating destinations worldwide, and collaborating with extraordinary and exclusive clients.


• We can turn your wildest imagination into reality, whether it's complete plane restructuring and modernization, complex maintenance, or a comprehensive plane redesign.


• Our team comprises the best, with unparalleled expertise. No one else on Earth can match what we achieve. We are true pioneers in aviation.


• Abundant growth opportunities await you here. Our employees choose to stay for the long term, thriving in a culture of continuous learning and boundless possibilities.


• We've got you covered! Our comprehensive benefits program is employer-paid and includes extended health care, out-of-country insurance, as well as life insurance.


• Additionally, we offer a retirement pension plan, an employee and family assistance plan, and participation in the Employee Share Ownership Plan (TSX: CHR).

Explore your next role:

As a key member of the Supply Chain team, the Cost Compliance Analyst will report to the Director of Supply Management and is responsible for ensuring the accuracy, integrity, and compliance of repair costing, contracts, and invoicing processes. By reconciling data, interpreting contractual requirements, and resolving discrepancies, this role supports cost control, revenue assurance, and effective collaboration between Procurement, Finance, and Operations.

• Reconcile batch costs within the ERP (WinAir) by validating part prices, markup codes, and customer approvals to ensure cost accuracy and compliance with internal standards.


• Investigate and correct discrepancies related to freight, labor, and administrative costs, maintaining accurate and reliable financial data.


• Standardize internal repair estimates and batch costing processes to support Beyond Economical Repair (BER) analysis and decision-making


• Collaborate with Procurement and Finance teams to resolve inconsistencies in internal repair data, ensuring alignment across departments.


• Generate recurring reports (weekly to monthly) to support project tracking, internal costing, vendor performance measurement, and corporate reporting requirements.


• Coordinate vendor management activities, including follow-up on outstanding items, tracking estimated time of arrival (ETA), and supporting negotiations on standard or standing cost agreements for high-usage parts and min/max inventory levels.


• Identify process gaps and contribute to continuous improvement initiatives that strengthen internal costing, invoicing practices, and cross-departmental consistency.

Contract Compliance

• Interpret and apply financial, operational, and revenue-driven elements of customer contracts to ensure accurate billing and cost recovery.


• Validate that markup thresholds, approval requirements, and billing codes are correctly applied in line with contractual obligations.


• Partner with IT and Heavy Maintenance to confirm ERP data accurately reflects contract terms, ensuring invoice integrity and audit readiness.


• Monitor compliance trends, flag potential risks or deviations, and recommend corrective actions to prevent revenue leakage.


• Support and, when necessary, lead discussions with internal stakeholders and external customers to resolve compliance issues, clarify expectations, and reinforce adherence to contractual requirements.


• Contribute to process improvements that strengthen contract interpretation, reduce compliance errors, and enhance cross-departmental understanding of customer obligations.

Invoice Analysis & Resolution

• Validate freight and vendor invoices by reconciling against purchase orders (POs), repair orders (ROs), and contractual terms to ensure accuracy and compliance.


• Investigate and resolve discrepancies in pricing, account coding, and supporting documentation within the ERP system, maintaining data integrity across financial records.


• Mitigate invoicing and receiving bottlenecks by streamlining verification and approval workflows, ensuring timely processing and payment.


• Collaborate with vendors, Procurement, and Accounts Payable to troubleshoot issues, resolve disputes, and maintain positive supplier relationships.


• Provide recommendations to enhance invoice validation processes, reduce recurring discrepancies, and strengthen end-to-end procurement-to-payment efficiency.


• Support audit readiness by maintaining accurate documentation, clear reconciliation records, and compliance with internal policies.

Your Distinctive Ingredients for Success:

• Preferred Bachelor’s degree in Business Administration, Supply Chain, or Finance.


• Preferred Purchasing Management Association (PMAC) or equivalent.


• 1+ year of experience in purchasing, inventory management, or invoice reconciliation.


• Proficiency with ERP systems (WinAir preferred), including data reconciliation and reporting.


• Strong knowledge of financial reconciliation, cost accounting principles, and variance analysis.


• Advanced proficiency in Excel and reporting tools, with the ability to analyze and interpret data.


• Experience with invoice validation and resolving billing discrepancies.


• Strong attention to detail and analytical problem-solving skills.


• Effective communication and collaboration skills, with the ability to work cross-functionally and manage multiple priorities.

Eligibility:

You must be legally eligible to work for a Canadian company (e.g., be a Canadian citizen, permanent resident of Canada, or possess a valid work permit) and provide a clear Criminal Background Check.

You belong here!

Voyageur Aviation Corp. is committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. If you require accommodation for the recruitment/interview process, please let us know and we will work with you to meet your needs.

Location and other Key Details:

• You will work out of our North Bay head office. 


• Monday – Friday 40 hours per week