Executive Assistant

About our client:

Our client is a high-growth organization with operations across North America. The environment is professional, collaborative and fast-paced, with a strong focus on practical problem solving, continuous improvement and getting things done well.

This is a confidential search. More information about the organization and the specific leadership team will be shared with shortlisted candidates during the process.

About the role:

This is an Executive Assistant opportunity supporting a senior executive in a growing business.

You will play an important role in helping them stay organized, focused and prepared. The role combines classic Executive Assistant responsibilities with the opportunity to improve simple processes, create structure and help reduce friction in how work gets done.

This could be a strong fit for someone who has built a foundation in administration, coordination or executive support, and is ready to grow into a high-exposure role working closely with senior leadership.

Responsibilities include:

• Managing calendars, meetings and priorities for a senior executive and other leaders as needed
• Coordinating virtual and in-person meetings, including agendas, attendees, materials and logistics
• Arranging travel itineraries, accommodation and ground transportation in line with executive preferences
• Supporting inbox and priority management by flagging key items, tracking actions and helping keep work moving
• Drafting, proofreading and formatting documents, presentations and correspondence so that everything is clear, accurate and professional
• Turning raw inputs such as emails, notes and spreadsheets into polished presentations and meeting materials
• Preparing agendas, compiling pre read material and tracking follow up actions from key meetings
• Helping to design and maintain effective ways of working for the executives you support, including meeting rhythms and communication flows
• Supporting the planning and delivery of leadership meetings, customer visits and internal or external events
• Acting as a professional point of contact for internal and external stakeholders and handling sensitive information with discretion

What we are looking for:

• Experience in an administrative, coordination or Executive Assistant role
• Exposure to supporting leaders, managing calendars, coordinating meetings, arranging travel or handling competing priorities
• Confident use of Microsoft 365 tools, particularly Outlook, PowerPoint and Excel, and experience working in a digital, Teams based environment
• Strong organization, attention to detail and follow-through
• A proactive and forward thinking problem solver who anticipates needs and looks for better ways of doing things
• Low ego, adaptability and a willingness to learn how senior leaders like to work
• A polished and professional communication style
• An interest in understanding the bigger picture and how strong executive support helps the business operate effectively
• A calm and steady presence under pressure who can juggle shifting demands without losing composure or professionalism

Benefits and culture:

• Paid vacation ✈️
• Paid bereavement leave ❤️
• Parental leave support
• Comprehensive group health benefits plan⚕️
• RRSP match program
• Hybrid working model
• A collaborative, professional culture in a growing business where practical problem solving and continuous improvement are valued

Full details on compensation, benefits, location expectations and working arrangements will be shared as candidates move through the process.