Office Administration Coordinator - Montreal

Applications will be accepted until 09:00am EDT on Thursday, October 1, 2026

At the core of Doctors Without Borders/Médecins Sans Frontières (MSF) Canada’s identity is a commitment to medical ethics, independence, neutrality, and impartiality. We go where people’s medical needs are greatest. These ideals have driven every aspect of our work – from medical care and logistical coordination, to finance and communications – since MSF was established in 1971.

Impact Statement

The Office Administration Coordinator plays a key role at the intersection of MSF Canada’s activities. The first point of contact for visitors, staff, and donors, the Administration Coordinator has broad knowledge of MSF’s mission and how we work. The Coordinator takes pride in the presentation and care of our facilities, encouraging a welcoming and safe space for staff and guests. They enjoy working with colleagues to support travel and event coordination, ensuring the details for each experience are in place. Humanity, integrity, and results are second nature to this key team member.

Our values:

Our work is guided by the humanitarian principles of impartiality, neutrality, and independence , rooted in universal medical ethics.

We bring these principles to life through the way we treat each other , work , and relate to the global MSF movement :

• Respect, Integrity, Inclusion – fostering a workplace grounded in equity and belonging

• Discovery, Learning, Boldness – embracing curiosity, innovation, and courageous action

• Impact, Transformation, Shared Responsibility – driving meaningful change and collective accountability

These values shape our culture and guide everything we do to uphold MSF’s social mission.

MSF Canada is looking for someone who will be responsible for the following:

• Administering office systems and services, such as reception, onboarding and offboarding of staff, and event support

• Coordinating facilities management, including building maintenance and vendor management

• Active participation in the Health & Safety Committee

• Overseeing Administration volunteers and interns and the office Volunteer Program

• Support and back-up Procurement & Travel Coordinator role

The successful candidate will bring to MSF Canada:

• Office Administration; knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams

• Facilities Management; knowledge of the full spectrum of facilities management activities; ability to maintain, care for and develop commercial and physical facilities

• Financial Record Keeping; knowledge of financial record keeping processes, methods, and tools; ability to maintain accurate and thorough records of financial transactions

• Knowledge of Organization; knowledge of the organization's vision, structure, culture, philosophy, operating principles, values, and code of ethics; ability to apply this understanding appropriately to diverse situations

• A commitment to MSF’s Principles; the commitment to provide medical assistance to populations in distress, observing the principles of humanitarian action and medical ethics, and the willingness to direct their interest and behaviours towards the social mission of MSF

• Managing Multiple Priorities; knowledge of effective self-management practices and ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation

• Problem Solving; knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply this knowledge appropriately to diverse situations

• Service Orientation / Relationship Management; knowledge of the techniques and the ability to establish and maintain healthy working relationships with clients, vendors, and peers

• Teamwork and Collaboration / Interpersonal Relationships; knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner

• Accuracy and Attention to Detail; understanding of the necessity and value of accuracy and attention to detail; ability to process information with high levels of accuracy

• Initiative; Knowledge of the value of self-motivation and initiative; ability and willingness to seek out work and the drive to accomplish goals

• Health and Safety certification, First Aid certification and/or willingness to become certified

• Proficiency in written and oral English

• Proficiency in written and oral French

Working conditions:

• On-site position requiring daily presence in the MSF Canada Montreal office from 9:00am to 5:00pm ET, with possibility of occasional weekend and evening hours

• Designated desk at reception, workspace shared with admin volunteers

Benefits:

• Comprehensive group insurance (health, dental, life, AD&D, prescriptions, etc.)

• 5% RRSP contribution (no matching required)

• 4 weeks’ vacation annually

• Health Spending Accounts

• Flexible work hours

• Annual Professional Development budget

• Employee & Family Assistance Program (EFAP)

Candidates must be legally authorized to work in Canada; MSF Canada is not able to support or relocate candidates from outside Canada.

Vacancy notice

This posting is for a an existing position and is not intended to create an ongoing candidate pool for future openings. Qualified applications will be individually assessed for this role only.

AI disclosure statement

We do not use artificial intelligence (AI) to automatically screen or select candidates for interview. AI may be used in the hiring process to assist our recruitment team by:

· Summarizing recruiter or hiring manager notes, and

· Conducting limited keyword searches for specific job‑related criteria.

However, every application is reviewed by a qualified human to assess transferable or similar experience, regardless of any AI‑assisted preliminaries.

Safeguarding

MSF is committed to preventing abuse, inappropriate behavior, lack of integrity and financial misconduct in its work and care spaces. MSF expects all staff to share this commitment and promote an environment where abuse and misconduct is not tolerated.

Accessibility

Any questions or concerns regarding accommodation and accessibility may be addressed to Human Resources.