Accounts Payable Specialist

NEXT Supply is the new generation of supplier in wholesale Plumbing and Hydronics – setting superior standards in service, product availability and delivery. NEXT has strategically located local warehouses across and beyond the GTA, each with a full quantity of inventory and strong, strategic delivery capabilities.

Purpose of Job

The Accounts Payable Specialist enhances customer and co-worker experiences by maintaining effective communication, ensuring accurate and timely processing of vendor invoices, and addressing discrepancies. This role fosters strong relationships with vendors through timely payments within discount terms.

Our Core Values & Character Expectations

Be Integral to Our Customers, Our Co-Workers and Our Community

At Next Supply, we are a respectful and collaborative culture where innovation, integrity and entrepreneurial spirit come together. Life at NEXT is about being part of a hardworking, dynamic and inclusive team. At Next Supply, we believe it’s not just what we do, but how we do it that makes a great place to work.

To support these values, this role requires motivation, adaptability, thoughtful decision-making, honesty, reliability, and a strong sense of ownership and commitment to a positive experience for customers and colleagues.

Primary Duties and Responsibilities

Accounts Payable Processing and Operations

• Process and match vendor invoices, confirming prices and quantities to purchase orders
• Prepare and process weekly cheque runs and EFT payments, ensuring payment terms are met
• Verify vendor accounts by reconciling monthly statements and related transactions
• Maintain vendor files and accurate documentation for internal and external requirements
• Monthly review and investigation of older purchase orders

Vendor Support and Issue Resolution

• Investigate and resolve invoice discrepancies and issues prior to due dates
• Work closely with departments to obtain invoice approvals and resolve outstanding AP issues
• Respond to and resolve vendor inquiries in a timely manner

These duties reflect the general details of the role but are not exhaustive. There will be tasks that are necessary to the job which may also be required.

Recommended Qualifications

Knowledge/Skill/Ability Requirements:

• Ability to consistently model Next’s core values and character expectations listed above
• Excellent problem-solving and adaptability skills
• Excellent written and verbal communication skills
• Keen attention to detail, to ensure accuracy in all tasks
• Strong organizational, multitasking, prioritization, and time management skills
• Strong understanding of AP processes, policies and procedures
• Strong computer skills and knowledge of Microsoft Products (i.e. Word, Excel, and Outlook)
• Knowledge of Infor SXE is considered an asset

Experience & Education

• Post-secondary education in a related field and/or Certificate in Accounting - Bookkeeping
• 5+ years of experience in full-cycle accounts payable and processing high-volume AP transactions

Physical Demands/ Working Conditions

• Position requires the ability to work in a fast-paced environment and handle high-pressure situations calmly and effectively
• This position requires prolonged periods of working at a computer and using a keyboard and mouse

This posting is for one (1) currently available contract position - 12 months.

NEXT does not currently use AI or automated decision-making to screen candidates but may do so in the future in compliance with applicable law.

We're eager to welcome candidates who believe in excellent service and in being involved with their co-workers, customers, and the community. We appreciate all applications, however, only those selected for an interview will be contacted.

We are proud to be in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005 and the Integrated Accessibility Standards Regulation. We are happy to honour accommodations at any part of the recruitment process and invite you to let us know how we can help.