Administrative Assistant & Book Keeper
Brejnik Fine Homes
Job Description
Job Description
About the Role:
Brejnik Fine Homes is seeking a highly organized, technical-savvy Administrative Assistant & Bookkeeper to support our ongoing business operations and exciting new ventures. The ideal candidate will have a strong background in QuickBooks (Desktop and Online) and a passion for implementing tools to digitize and automate financial workflows.
Key Responsibilities:
- Financial & Administrative Operations:
- Oversee the migration of our accounting processes from QuickBooks Desktop to Online.
- Manage, track, and support the automated invoice processing using tools (DEXT).
- Facilitate efficient invoice approval workflows and record transactions in QuickBooks.
- Digitize financial documentation and maintain organized records in Google Drive.
- Generate management reports, including monthly client budgets and invoices.
- Reconcile monthly VISA statements and record team hours/expenses.
- Working with Account to complete Year End tax filing and closing of books.
- Process Automation:
- Continuously identify opportunities to streamline financial processes through automation.
- Support the implementation of budget tracking tools for enhanced financial planning and client communication.
- Manage payments for Suppliers, staff and clients as needed.
- General Support:
- Provide direct administrative support to the CEO for time and task tracking.
- Answer incoming calls and handle general office administrative tasks.
- Support administrative needs for new and evolving business initiatives.
- Qualifications:
- Experience in administrative support, bookkeeping, or office coordination.
- Strong proficiency in QuickBooks (Online)—Invoicing, Reconciliation, and Budgeting.
- Proficiency in Google Workspace (Drive, Sheets, etc.) and Microsoft Office Suite is required.
- Experience with DEXT is an asset.
- Excellent organizational skills with keen attention to detail.
- General Technical knowledge
- Ability to handle confidential financial and client information with discretion.
- Background in Home Building or Construction business is an asset.
L'offre d'emploi a été publiée il y a 1 jour
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