Executive Assistant and Receptionist

Job Responsibility:

Welcome to ivari

Let us introduce ourselves. With 300 employees across Canada, ivari is a company that's making a difference in the world of life insurance. How? By finding and hiring employees who are passionate about helping people protect their families, and by giving them the best, most supportive workplace possible.

At ivari, everyone is welcome! It is our mission to attract, develop, and retain a workforce that is as diverse as the customers we serve and the communities in which we do business. We offer an inclusive and accessible work environment where all employees and customers feel valued, respected, and supported.

Here's the job opportunity…

Located at our head office at 5000 Yonge Street the Executive Assistant and Receptionist will be the first point of contact for visitors and provide high level administrative support to executives, managing their schedules, coordinating meetings, and handling correspondence and support on various files.

The Executive Assistant & Receptionist will work collaboratively with the other Executive Assistants providing backup as needed. Exceptional organizational and communication skills are crucial, along with proficiency in MS Office software and the ability to handle confidential information. The role often involves prioritizing tasks, multitasking effectively, and adapting to a dynamic work environment.

In this role you will:

• Provide courteous and exceptional service and information to guests/customers
• Prioritize and plan calendar meetings and facilitate the most efficient use of the leaders' time aligned to business priorities
• Prepare expense reports, including processing/payment of invoices and monthly budget and variance report investigation, analysis and reporting
• Preparation of files
• Update information on external sites, databases and spreadsheets
• Assist in coordinating departmental meetings and events including meeting room bookings and arranging catering (if applicable)
• Schedule travel arrangements
• Print documents and photocopying
• Other administrative support as needed

What we are looking for…

• Minimum 3 years experience in an Executive Assistant position
• Demonstrated strong organizational skills with proven ability to prioritize
• Excellent interpersonal skills
• Strong technical skills in MS Outlook, MS Office including Word, Excel and PowerPoint
• Must be able to proactively manage work by effectively anticipating priorities and potential deliverables based on developing knowledge of business needs
• Strong verbal and written communication skills
• Flexible and able to adapt to changing priorities/situations with ease
• Post -secondary education
• Demonstrated experience in developing and maintaining efficient administrative processes and systems
• Able to maintain a high level of confidentiality
• Confident decision maker that takes initiative

What's in it for you

At ivari, it's important for us to keep our people motivated, recognized and rewarded. We offer competitive base salaries plus a bonus, one of the many reasons ivari is a great place to work.

We also offer health and dental benefits for the entire family from Day 1! But that's just the beginning. When you join the ivari team you also get…

• A fantastic vacation plan and time off
• A pension plan with 100% match by ivari
• Employee savings plan with 75% match to help you save even more
• Opportunities for professional development
• Recognition programs to cheer you on, motivate and reward
• Wellness programs to keep you healthy and happy

Who you are…

Someone who enjoys a culture where everyone is genuinely respectful and you can be your authentic self every day. Your contributions and opinions are not only sought, but valued. You know the importance of, and live by, our core values of…

• Bringing clarity and focus to your work
• Taking ownership and doing what you say you will
• Remaining flexible
• Collaborating with others

Does this sound like you? We're looking for great people to join our team!

Our commitment to inclusivity is reflected in the safeguards, policies and commitments we have in place to remove barriers and provide equal opportunities to prospective and current employees, without discrimination.

To apply, please email your resume to: View email address on ca.edajobs.com

A Human Resources representative is available to consult with applicants who require accommodation in the application or recruitment process. Any information shared by the applicant about an accommodation will be treated as confidential. If you do require an accommodation, please email View email address on ca.edajobs.com.