Legal Assistant/Paralegal

Vision Law Group is a small but growing Edmonton-based firm providing full-service legal representation to individuals, families, and businesses. Our practice spans all areas of law including but not limited to civil litigation, criminal law, family law, real estate, and immigration matters. We are a small, close-knit team that works collaboratively and treats each other with genuine respect. We welcome and celebrate candidates from all backgrounds and are committed to building a diverse team that reflects the communities we serve.

We are looking to fill this role as soon as possible and welcome applications from candidates who are available to start immediately or in the near term.

The role

We are looking for a motivated and organized legal assistant to support our litigation team. You will work closely with lawyers on active files, help keep matters moving forward, and play a key role in ensuring clients receive timely and professional service. This is a great opportunity for someone who takes pride in their work, thrives in a fast-paced environment, and wants to be part of a growing firm.

Key responsibilities

• Prepare, draft, and format legal documents including pleadings, affidavits, correspondence, and court materials
• File documents with the Court of King's Bench and Provincial Court, both in person and electronically
• Manage and maintain lawyer calendars, court deadlines, and limitation dates
• Communicate with clients, opposing counsel, and court registry staff in a professional manner
• Open, organize, and maintain physical and electronic client files
• Assist with scheduling discoveries, hearings, mediations, and other appearances
• Prepare and organize materials for court appearances, discoveries, and trials
• Assist with general office administrative tasks as needed

Who thrives here

This role is a great fit if you are someone who takes ownership of their work and does not need to be micromanaged. You are organized, detail-oriented, and proactive about deadlines. You anticipate what needs to happen next on a file and you make it happen. You are a quick learner who picks up new areas, processes, and systems without much hand-holding. You communicate clearly and professionally with clients and you understand that in a small firm, every person on the team matters. You are comfortable with some ambiguity, adaptable when priorities shift, and you bring a positive attitude to the work even when it gets busy.

If that sounds like you, we would love to hear from you.

Qualifications

• Legal assistant diploma or paralegal certificate from a recognized institution, or equivalent experience
• Minimum 1 to 3 years of experience in a litigation environment is preferred but not required. Candidates with strong administrative backgrounds and a genuine interest in litigation are encouraged to apply
• Experience in family law, civil litigation, immigration, or criminal law is preferred but not required
• Familiarity with Alberta court procedures and filing requirements is a strong asset
• Exceptional organizational skills, strong attention to detail, and the ability to manage multiple deadlines simultaneously without dropping the ball
• Proactive approach to work. You anticipate what is needed and act on it without being asked
• Proficiency with Microsoft Office, particularly Word and Outlook, and/or Google Drive and Google Workspace
• Experience with Clio or other legal practice management software is a strong asset and familiarity with Clio specifically is a plus
• Professional written and verbal communication skills
• Fluency in a language other than English is an asset

What we offer

• Competitive compensation commensurate with experience
• Mentorship, training, and support in a collaborative environment. We are invested in your growth and development
• Significant potential for growth within the firm as we continue to expand
• Flexible working arrangements and scheduling. We are a small firm and we are not rigid about how, when, or which days you work, as long as the work gets done and clients are served
• We genuinely value work-life balance and trust our team to manage their time like the professionals they are
• Applications will be reviewed on a rolling basis, so we encourage you to apply early. We thank all applicants and will contact only those selected for an interview.
• Free parking at our office
• A collaborative, respectful, and diverse team environment

Work location

This is primarily an in-office position at our Edmonton location. In-person attendance is expected on most days, with the potential for some work-from-home days as needed and by arrangement.

How to apply

Please send your resume and cover letter to  ***email_hidden*** with the subject line "Legal Assistant/Paralegal Application."

In your cover letter, please address the following:

• Your experience in a legal or litigation environment and the types of files or matters you have worked on or administrative background experience
• How you stay organized and manage competing deadlines when things get busy
• Your experience with Clio or any other legal practice management software
• Your salary range expectations
• We are looking to fill this role as soon as possible. Please include your earliest available start date and any notice period obligations
• If you speak any languages other than English, please indicate which ones and your level of proficiency

If you have any questions or would like to learn more about the role before or after applying, feel free to reach out to Ajay Gill directly on LinkedIn or via email at ***email_hidden*** .

Applications will be reviewed on a rolling basis, so we encourage you to apply early. We thank all applicants and will contact only those selected for an interview.

We genuinely appreciate the time and effort every applicant puts into their application. As much as we would love to connect with everyone, we will only be following up with candidates we are moving forward with in the process.