Senior Admin Assistant
Full-time
Vantix Systems Inc
Join a dynamic team supporting impactful contract and grant activities as a Senior Admin Assistant, where your organizational skills and attention to detail will be celebrated. In this role, you'll be the backbone of administrative excellence - tracking agreements, supporting procurement, maintaining accurate records, and ensuring smooth office operations. Your exceptional relationship-building talents and communication flair will shine as you respond to stakeholder inquiries and coordinate documentation and approvals with ease.
Required Skills:
- Strong attention to detail and accuracy
- Excellent relationship-building and customer service skills
- Effective communication skills in various formats
- Organizational and prioritization abilities
- Proficiency in Microsoft 365 and data systems
- Experience in proofing and formatting Word documents
- Familiarity with electronic and paper filing systems (Prolaw or similar)
- Ability to manage deadlines and multiple tasks
- Experience with vendor invoice review and validation using SAP or similar ERP systems
- Knowledge of childcare grant funding programs in Alberta
- Experience working with Microsoft SharePoint sites
- Strong meeting support skills including agenda prep, minute-taking, and follow-up
- Experience supporting team projects and continuous improvement initiatives
Other Requirements:
- High School Diploma or GED (minimum)
- At least 3 years of relevant work experience in an administrative role
- Post-secondary education in office administration, including degrees, diplomas, or certificates, is a plus
- Comfortable working with electronic records and managing both physical and digital documentation
- Ability to support invoicing, reports, and compliance processes
If you're ready to make a difference where it truly counts, seize this opportunity to excel in a role that appreciates your talents. Apply now and help keep operations running seamlessly in a setting where your contributions truly matter!
At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.
Skills
Attention to Detail, Communication, Microsoft 365
Type
Contract
Experience Required/Mandatory Skills
Nice To Have Skills
Location
Edmonton
Work Environment
Rate
Commensurate with experience
Vacancy posted 8 days ago
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