Faculty Office Assistant

Job Responsibility:

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM's impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba's Top Employers and one of Canada's Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The University of Manitoba is looking for a Faculty Office Assistant. This position provides centralized services to multiple departments and centres within the Faculty of Arts requiring the understanding of the unique needs of the academic units they support while maintaining consistent administrative practices.

The qualifications and experience we're looking for:

• Completion of a formal training program in a related discipline from a recognized institution is required.
• Payroll and Human Resources administration training is preferred.
• Three years of directly related administrative experience providing senior level support to a dedicated program is required.
• University experience in an Academic Unit preferred.
• An acceptable equivalent combination of education and experience may be considered.
• Demonstrated proficiency in using advanced features of MS Office (word, excel and outlook) is required.
• Strong attention to detail required with experience inputting and transcribing data required.
• Ability to complete assignments and stay focused in the midst of distractions required.
• Bookkeeping knowledge and skills required.
• Virtual and in person event planning experience and knowledge is required.
• Proven decision-making and problem-solving skills in the interpretation and application of regulatory policies and procedures required.
• Ability to work effectively with all levels of staff and students in order to provide quality customer service required.
• Excellent organizational skills and demonstrated ability to prioritize work to meet deadlines required.
• Excellent communication skills are required: must be able to communicate in writing and verbally with, faculty and staff, and students.
• A team player with the able to establish and maintain effective working relationships is required.
• Demonstrated proficiency in using virtual meeting applications (zoom, team, etc.) preferred.
• Knowledge and experience managing website and social media platforms preferred.
• Experience working on Academic Timetables is preferred.
• Experience in applying collective agreements preferred with working knowledge of University agreements considered an asset (i.e. AESES, CUPE 3909 Units 1 & 2).
• Familiar with HRIS systems (UMCareers, VIP, JUMP, etc.) is preferred.
• Demonstrated skill in taking initiative preferred.
• Working knowledge of EPIC, Concur, Banner and Aurora Student is preferred.
• Graduate programs experience is preferred.
• Proven ability to work independently with a minimum supervision preferred.
• Must have a willingness and ability to adapt to changing administrative and financial systems is an asset.
• Self-motivated and seeking continuous improvement over the processes and tasks managed is an asset.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?

Along with being one of Manitoba's top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Closing Date: June 2, 2024

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact View phone number on ca.edajobs.com. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Job Type: Full-time

Pay: $44,171.40-$60,151.00 per year

Benefits:

• Dental care
• Extended health care
• RRSP match

Schedule:

• Monday to Friday

Work Location: In person

Expected start date: 2024-07-02