Accounting Administrator

Accounting Administrator

Location: Preferably local to Spruce Grove, Alberta
Schedule: Monday–Friday, 8 hours per day
Opportunity: To grow a career within a growing company

Position Summary

Option Construction and Option Excavating is a group of locally owned businesses based in Spruce Grove, AB. We provide new construction, redevelopment, facility maintenance services, installations throughout British Columbia, Alberta, Saskatchewan, Manitoba, and Ontario.

Working with the accounting team, the Accounting Administrator is responsible for handling day-to-day accounting operations, including accounts payable, accounts receivable, payroll processing, and general ledger entries. This role is responsible for but not limited to the following: organizing and filing important documents, data entry and documentation, expense management, accounts payable processing and assisting in financial reporting and audits. The ideal candidate will have strong communication skills, adaptability, attention to detail, and the ability to meet deadlines are essential. This position offers opportunities for growth in a fast-paced, team-oriented work environment with exposure to multiple facets of accounting.

What We Offer:
We provide excellent extended health coverage, matching RRSP contributions, and opportunities for career advancement within a company that values its employees.

Core Competencies
Accountability and Dependability
Adaptability and Flexibility
Communication
Coachability
Critical Thinking and Problem Solving
Ethics and Integrity
Quality Orientation
Teamwork
Time Management

Duties and Responsibilities
Conduct day-to-day accounting activities, including accounts payable, accounts receivable, payroll, and general ledger entries.
Assist in all aspects of accounting operations within the organization.
Maintain organized and up-to-date records of invoices, receipts, and other relevant documentation.
Accurately input financial data into the accounting system.
Prepare and maintain reports to track accounting metrics and key performance indicators.
Prepare weekly and monthly job costing reports as required.
Implement and improve accounting policies and procedures to enhance efficiency and compliance.
Stay updated on accounting regulations and ensure the company’s adherence to relevant guidelines.
Cross-reference bills and credit card receipts by checking purchase orders and tracking order history.
Assist with external audits by preparing audit schedules and responding to auditor inquiries.
Assist in the preparation of financial statements and supporting documentation.
Contribute to month-end and year-end close processes, including journal entries and reconciliations.
Assist with government filings for corporate tax, GST, and PST.
Ensure all company finances comply with GAAP requirements.
Process bi-weekly payroll for salaried and hourly employees, including data entry, calculation of wages, deductions, and taxes.
Validate timekeeping records and resolve discrepancies.
Maintain payroll databases with current employee information, including salaries, hourly wages, benefits, and pension percentages.
Coordinate with HR and department managers to ensure the accuracy and completeness of payroll data.
Process and administer live-out allowance payments in compliance with company policies.
Review and process corporate credit card transactions, ensuring compliance with company policies.
Coordinate with department heads to address discrepancies related to credit card expenses.
Reconcile employee expense reports and generate payroll and credit card expense reports.
Process outgoing EFT payments.
Work closely with cross-functional teams to obtain necessary information for accounting processing.
Process credit applications.
Fill in for other positions with limited staff availability as needed.
Maintain a professional attitude and work well within a team.
Ensure confidentiality by adhering to legal and ethical standards.
Meet deadlines while maintaining compliance and regulatory standards.
Approach routine and complex issues with a balanced, common-sense perspective.
Perform well under pressure and contribute to the company's financial planning.
Oversee company accounting activities as required.
Perform other accounting and finance-related tasks as needed.
Note: These responsibilities are not exhaustive; they serve as a guide.

Requirements
Driven and success-oriented.
Strong ability to establish priorities and meet deadlines.
Willingness to learn and adapt to new challenges in a dynamic work environment.
Effective communication, negotiation, and interpersonal skills.
Ability to work independently and collaboratively in a high-performance, fast-paced team environment.
Strong interpersonal and relationship-building skills.
Able to take direction effectively and comply with company policies and procedures.
Strong organizational and time management skills for task prioritization.
Proficiency in QuickBooks Desktop and Online, WorkMax, Bamboo HR, and SiteDocs.
Previous experience handling responsibilities across multiple departments is a bonus.
Strong understanding of accounting regulations and compliance.
Demonstrated leadership and supervisory skills.
Strong attention to detail and accuracy in data entry.
Experience with QuickBooks Desktop, PDFs, Google Drive, Docs, and Sheets.
Proven ability to calculate, post, and manage accounting figures and financial records.
In-depth knowledge of computers and strong typing skills.
Dependable and a self-starter with the ability to motivate others to improve work quality.
Excellent team player with the ability to manage varying personalities.
Ability to handle multiple projects or assignments at one time effectively.

Working Environment / Conditions
Flexible hours and overtime may be required.
Fast-paced work environment with tight deadlines.
Prolonged computer use.

Professional Development
Partner with the Controller to align skills development with position requirements, both present and future.
Take the initiative to learn and develop skills to optimize the delivery of accurate and timely accounting activities.

Safety
Actively engage in the company’s safety culture and maintain a clean, organized work environment.
Report accidents or thefts immediately.
Visibly commit to safety excellence by:
Participating in relevant safety training.
Attending monthly safety meetings.
Actively participating in worksite inspections.

Qualifications & Experience
Bachelor’s degree or diploma in Accounting, Finance, or a related field. Quickbook's Desktop experience 
2 years of proven experience in an accountant position, preferably in the construction industry and with QB Desktop
Strong knowledge of accounting principles, including Canadian GAAP.
Excellent attention to detail and strong analytical skills.
Ability to work independently and collaboratively in a team environment.
Critical and analytical thinking.
Research and problem-solving skills.
Ability to understand and follow directions.
Ability to complete tasks with little to no help.

At Option, diversity and inclusion are key business drivers. We are committed to fostering a barrier-free recruitment process by providing equal employment opportunities to individuals from all backgrounds. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or other legally protected factors. We believe diversity is essential to our success.