Event Planning Specialist
Creative Solutions Services, LLC
Location: Toronto, ON
Duration: 6 Months
Work Mode: Hybrid
Responsibilities:
- Lead the full life-cycle planning and execution of assigned events, collaborating closely with internal stakeholders and office leaders.
- Perform venue outreach, including site inspections, and prepare detailed budget comparisons for team review.
- Identify, research, and secure meeting venues through contract negotiations with hotels and special event spaces.
- Manage event budgets, track expenses, and conduct post-event budget reconciliation.
- Take ownership of comprehensive event services including timelines, attendee communications, registration, hotel and transportation arrangements, food and beverage, décor, speaker coordination, AV/production, branding, mobile apps, shipping, and on‑site supervision.
- Establish and maintain strong relationships with hotels, restaurants, and third‑party providers to ensure high standards in event execution.
- Compile and maintain event calendars to ensure schedules are up to date.
- Support the Canada Events Leader in optimizing and streamlining event planning processes, standardizing budget tracking, controlling expenses, leveraging event technology, and enhancing attendee experience.
Requirements:
- Bachelor's Degree with a minimum of 3 years of full‑time event management experience, preferably with corporate and C‑suite event planning exposure.
- Strong knowledge of Microsoft Office (Word, Excel, PowerPoint).
- Experience with meeting management software such as Cvent is a plus.
- Must reside in the Toronto area with experience managing both in‑person and hybrid events.
- Willingness to travel for site visits and manage events on‑site as needed.
- Flexible schedule including availability for evenings, weekends, and extended hours during event seasons.
- Ability to lift materials/objects weighing up to 30 lbs.
- This is a hybrid role requiring at least 3 days per week in the Toronto – Bremner office.
Preferred Skills:
- Creativity and ability to innovate in event planning.
- Strong presentation, negotiation, and interpersonal skills.
- Proven ability to perform well under pressure in fast‑paced environments.
Vacancy posted 8 days ago
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