Housing Property Administrator
Full-time
BuilTop Property Management Inc.
Housing Property Administrator
BuilTop Property Management Inc.
Scarborough, Ontario
Full-Time (35 hours per week)
Monday to Friday
Start Date: Immediate
About BuilTop Property Management
BuilTop Property Management provides professional property management services to co-operative housing, non-profit housing, and private residential communities across Ontario.
We are currently seeking a dedicated and experienced Property Administrator to join our growing team.
Position Overview
Reporting to the Senior Manager, the Housing Property Administrator will be assigned to a housing co-operative and will be responsible for providing day-to-day management services to the co-op's members and Board of Directors. This role combines property operations, governance support, and community engagement.
Key Responsibilities
Financial Administration
- Payable and receivable
- Assist with budget preparation and monitoring.
- Ensure financial records are maintained accurately and professionally.
Property Operations
- Develop and implement maintenance and repair programs.
- Coordinate and oversee contractors and service providers.
- Monitor building conditions and recommend improvements.
- Coordinate member move-ins and move-outs.
Governance & Compliance
- Support the Board of Directors in maintaining effective governance practices.
- Attend Board meetings (one evening meeting per month may be required).
- Ensure compliance with applicable legislation, bylaws, and housing regulations.
- Administer Rental Assistant programs in accordance with government requirements.
Community Relations
- Respond to inquiries from members, applicants
- Work collaboratively with Board committees and volunteers.
- Support community development initiatives and events.
- Promote positive member relations and community engagement.
Qualifications
Required
- Minimum 2–3 years of property management experience or equivalent experience.
- Strong financial and administrative skills.
- Knowledge of co-operative housing governance and property maintenance.
- Experience supervising staff and contractors.
- Experience working with volunteer boards and committees.
- Excellent verbal and written English communication skills.
- Strong organizational and problem-solving abilities.
- Proficiency in Microsoft Office applications.
- Ability to work independently and manage multiple priorities.
- Ability to work effectively within diverse communities.
- Successful completion of a Police Record Check.
Preferred
- Experience with federally funded housing co-operatives.
- Knowledge of legislation affecting housing co-operatives and non-profit housing.
- Experience working with the Agency for Co-operative Housing, CMHC, CHF Canada, and CHFT.
- Community development experience.
Apply Today
If you are passionate about community housing and enjoy working in a dynamic, people-focused environment, we would love to hear from you.
Please submit your resume and cover letter to ***email_hidden***
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Vacancy posted 20 days ago
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