Contract Administrator

The opportunity:

Associated Engineering, a proudly Canadian, Employee-owned Company is seeking an experienced and dedicated Contract Administrator to join our team in our Markham office. You will join the dynamic Water Division who are active on multi-discipline design and construction projects for a variety of public and private sector clients. 

This position is a full-time position where you will be responsible for providing on-site representation and construction services for multi-discipline construction projects in the water and wastewater sector. Project locations will be in the Greater Toronto and Hamilton Areas.

What we offer: 

• Flexible/hybrid working arrangements, depending on position 
• Market competitive salaries, with annual reviews 
  •  Salary range of: $95,000 - $115,000 
•  Opportunity to become a shareholder and invest in the company’s long term growth & success 
•  Matching company pension program, increasing over time 
•  Comprehensive benefits including: 
  •  Health/dental/vision coverage
  •  Fitness allowance
  •  Employee and family assistance programs 
  •  Mental health supports 
• Paid time off so that you can recharge including: 
  •  Generous paid vacation
  •  Paid office closure over December holiday break 
  •  Industry leading paid sick time 
  •  Maternity/paternity leave top up program
• Ongoing support for your professional development and growth 
  • Active Young Professional group 
  • Formal mentoring programs 
  • Paid professional development hours 
  • Capacity building seminars 
  • Engineer In Training programs
• Opportunities to participate in social club activities and events 
  • Company-wide social events 
  • Regular lunch-and-learns 
  • Community volunteer opportunities 

What you’ll do:

• Overseeing the on-site construction of various water engineering/energy/infrastructure projects in the GTA and GTHA.
• Reviewing technical solutions and implementations along with executing associated construction contract documentation. 
• Engaging in daily contract administration duties as well as site inspection duties to monitor and document Contractor progress, workmanship, and conformance with the contract documents. 
• Communicating regularly with the Associated Engineering, Client and Contractor project teams. 
• Actively involved in project construction meetings. 
• Serving as Associated Engineering’s Representative in communicating with the public and other stakeholders through the duration of the construction contract. 
• Participating in opportunities for providing general design and project design including analysis, testing, and commissioning of water and wastewater treatment plants and infrastructure. 
• Participating in opportunities for contributing to all phases of projects from proposal writing, preliminary and detailed design, construction administration support, and Factory and Site Acceptance Testing. 
• Engaging in a collaborative work environment with your team, as well as other disciplines and offices. 
• Complying and working within COR certified environment and performing all duties in accordance with those specified under the Occupational Health & Safety Act and applicable legislation.

Does this sound like you? 

• Undergraduate degree in Civil, Process, or Mechanical Engineering from an accredited post-secondary institution or Diploma in Construction, Construction Management, from an accredited college. 
• Registered as a Professional Engineer with PEO or eligible for registration; or, registered with designation(s) from OACETT, is an asset. 
• Interest in pursuing a career in construction contract administration and on-site construction inspection. 
• 10+ years of progressive experience in a Construction Site Representative / Contract Administrator / Construction/Project Management role, is required. 
• 10+ years of progressive experience in water / wastewater treatment facility design and/or construction, is required. 
• 10+ years of progressive experience with multi-discipline design coordination and construction, is required. 
• Experience with contract administration and on-site inspection principles, practices, and techniques is required. 
• Experience working for a consulting engineering firm, construction firm, and/or a municipality is an asset. 
• Working knowledge of construction contract interpretation and construction acts. Experience with monitoring and coordinating activities on a construction project including liaising with the Client, Contractors, Approvals Bodies, and Public, as required. 
• Proven experience with preparing various contract administration paperwork including agendas, minutes, daily logs, photographic records, request for information, testing reports, change orders, deficiency lists, construction payment certificates. 
• Familiarity with applicable local building / construction codes. 
• Experience with project scheduling computer software in assessing construction progress compared to tendered schedule. 
• Working knowledge of construction products, materials, and equipment, is required. Inspection and conformance of construction works with contract documents and engineering design. 
• Experience with review of traffic management plans for conformance and implementation per Ontario Traffic Manual - Book 7. 
• Experience with interpretation of specifications, plans, and regulations. 
• Experience with preparing engineering sketches, technical specifications, quantity take-offs, and cost estimation. 
• Experience with start-up and commissioning of mechanical/process systems, as well as post-construction warranty services. 
• Experience with administration/management of projects involving reservoirs, soil management scope, roads, bridges, culverts, drainage structures. 
• Comprehensive knowledge of the Occupational Health and Safety Act and Regulations for Construction Projects. 
• Ability to apply training & maintaining valid construction safety certificates – working at heights, confined space, WHMIS, First-Aid, CPR level A, and/or automated external defibrillator (AED) training, is required. 
• Experience with MS Word, MS Excel, and the latest version of AutoCAD. 
• Proven analytical thinking and problem-solving skills. 
• Excellent verbal and written communication skills including use of email and videoconferencing technologies. 
• Demonstrated leadership skills. 
• Committed team player. 
• Proven organizational, planning, and time management skills. 
• Maintaining a valid driver’s licence and ability to travel within Ontario.

About Us:

At Associated Engineering, we're passionate about not only the work we do but also the communities we live and work in. Which is why sustainability is at the heart of everything we do. As a carbon-neutral company since 2009, we help shape resilient and sustainable communities across Canada. 

As a Platinum Member of Canada’s Best Managed Companies since 2008, we take pride in nurturing a workplace where people thrive. We are an employer of choice providing our people with a supportive, collaborative, engaging and dynamic place to build a career, while bringing inspiration and innovation to our work.

Our company culture is shaped by:  

• Growth and development of our employees – chart your career course, whatever stage you are at. 
• A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities.
• We care, we commit, we create – our promise to both clients and each other.

What’s next?  

Ready to make an impact? Join a company that values your ideas, invests in your growth, and empowers you to shape the future. Apply today! 

Want more information?

This posting is for an existing vacancy. 

AE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.