Project Coordinator, Capital Redevelopment

Sinai Health is looking for an experienced Project Coordinator to support the Capital Redevelopment Department.

The Project Coordinator is an integral member of the Capital Redevelopment team, supporting in the planning and execution of various capital projects. This position will provide project support to Project Managers and will report to the Manager, Capital Redevelopment. To be successful in this role, you will have superior organizational, communication, time management and interpersonal skills.

In this role you will

• Implement and manage a variety of project related tasks as assigned by the Manager or Project Managers
• Assist with the development of Requests for Information/Qualification and Requests for Proposal documents to secure consultants for a wide variety of capital redevelopment projects
• Generate equipment procurement lists
• Support the scheduling and coordination of planning meetings with department representatives, consultants and required team members
• Coordinate, schedule and organize user group meetings for transition and equipment planning, including meetings involving groups with membership external to the Sinai Health, as well as various project committees
• Support Project Managers in obtaining user input and feedback through User Groups and individual consultation to ensure user perspective is understood and represented in all aspects of project design/development and implementation including equipment planning and procurement
• Assist in the synthesis of user input and feedback to ensure gaps, impacts, or areas of overlap are identified and addressed through the appropriate forum to minimize impact on the outcome of the project
• Participate in the review, analysis and evaluation of drawings, specifications and tenders and provides input to recommendations to ensure contracts and purchase orders are awarded to qualified, cost effective, and knowledgeable contractors/vendors
• Assist in the preparation and management of complex project schedules, phasing and communication plans
• Assist in the execution of staging and relocations resulting from renovations, ensuring minimal interruption of day-to-day operations and minimal impact to patients, families, staff, physicians and visitors
• Ensure that all contractors have appropriate documentation and approval to undertake work
• Maintain effective working relationships with all stakeholders, contractors, consultants and others on projects
• Help to ensure that project procurement activities are conducted in accordance with the Health System’s existing and current policies, including the Broader Public Sector Procurement Directive (BPS) and Buy Ontario Procurement Directive
• Assist Project Managers in communicating project results to the manager, project sponsors, other project managers and key stakeholders, and make recommendations to project stakeholders (as appropriate) regarding the long-term implementation of project initiatives based on learning gained during the project lifecycle
• Receive and confirm vendor invoices such that there are minimal delays in payment

Mandatory

• Successful completion of a degree or diploma in Interior Design, Engineering, Architecture Technology or a construction-related field from an accredited educational institution; or related Project coordination experience
• 1 to 3 years’ of experience in construction project management or facilities management environment
• Applicants with proven recent and related training and experience may be considered

Preferred

• Experience related to health care
• Accreditation from a recognized institution or related organization
• Experience with various forms of construction complex contracts and contract management practices and procedures would be an asset
• Knowledge of AutoCAD, Revit or BIM, and Bluebeam Revu

Skills and Knowledge

• Proficiency in Microsoft Windows and Microsoft Office (Outlook, Power Point, Excel and Word).
• Possess strong investigative and analytical skills to problem solve and resolve conflicts
• Ability to work as part of a multidisciplinary team and to establish and build effective working relationships, functioning both independently as well as part of a team
• Excellent written and verbal communication skills
• Excellent time management skills with a strong ability to prioritize effectively and able to follow- through on deliverables
• Ability to function effectively in a fast paced environment with competing priorities and time constraints
• Flexibility with respect to working hours
• Demonstrated satisfactory work performance and attendance record

If this sounds like you and you feel ready to build your career within project management, apply now and let us know why you’d be a great addition to our team.

Job Type: Full Time

Hours: 37.5 hours per week

Vacancy Type: New/Replacement Vacancy

Union: Non-Union