Administrative Assistant (Summer Student)

Do you thrive behind the scenes, keeping things organized and moving? ECF is looking for three (3) Summer Students to support teams across Finance & Administrative Services, Marketing & Communications, and Community Impact. It's a great opportunity to build practical skills in administration, data management, and community engagement and get broad exposure to how a leading nonprofit operates. If that sounds like you, we'd love to hear from you.

About Edmonton Community Foundation

Edmonton is a city shaped by people who care deeply about their community. Edmonton Community Foundation (ECF) exists to harness that generosity – connecting donors, charities, and community partners to enrich lives and build a vibrant city, now and for generations to come.

Each year, ECF distributes more than $44 million in grants and scholarships, made possible through the generosity of over 2,600 donors. Through more than 1,750 endowed funds representing over $1 billion in assets under management, ECF has granted more than $480 million to the community since 1990.

As the largest non-governmental funder of Edmonton’s charitable sector, ECF plays a unique role in identifying emerging community needs and directing resources where they can have the greatest impact. By working collaboratively with donors, nonprofits, volunteers, government, and community leaders, ECF helps ensure Edmonton continues to grow as an inclusive, resilient, and thriving community.

The Opportunity

Our Summer Student opportunities will have either a 12- or 8-week term beginning sometime between June 1, 2026 and July 6, 2026.

We are seeking motivated and detail-oriented summer students to support work across several departments throughout the organization. These roles will contribute to administrative and financial operations, community impact initiatives, data organization, and special projects.

The Summer Students will assist with a variety of responsibilities, including administrative support, digital file organization, financial administration, data cleanup and record maintenance, event coordination, research, and community engagement support. Throughout their term, our students may have the opportunity to work with multiple teams and gain exposure to the broad range of work ECF does to support the Edmonton community.

This role is ideal for a student interested in nonprofit work, business administration, finance and accounting, community development, communications, public policy, data management, philanthropy, or program administration.

Key Roles & Responsibilities

• Provide general administrative support, including scheduling, document preparation, filing, records management, and note-taking.
• Conduct data cleanup and validation in organizational databases and systems, ensuring accuracy and completeness of records.
• Support outreach and engagement activities by preparing materials, organizing meetings, and tracking interactions with community partners and stakeholders.
• Assist with collecting, organizing, and maintaining granting program data.
• Support evaluation and follow-up activities related to grants and student awards programs.
• Help organize resources, tools, and documents used across departments and projects.
• Assist with planning and executing meetings, events, workshops, and community conversations, including logistics and on-site support as needed.
• Participate in team meetings and support special projects and cross-functional initiatives as assigned.
• Assist with accounting and financial administration.

Ideal Candidate

As the ideal candidate, you will possess the following qualifications:

• Currently a student (ages 15–30), enrolled in a post-secondary educational institution, and eligible for the Canada Summer Jobs (CSJ) program.
• Current enrollment in a program related to business administration, communications, nonprofit management, community development, social sciences, public policy, finance, technology, or a related field.
• Previous work experience in an office or administrative environment is considered an asset.
• Strong attention to detail and comfort working with data and information systems.
• Proficiency in Microsoft 365 applications, including Word, Excel, Outlook, SharePoint, and OneDrive, is an asset.
• Experience working with databases or CRM systems is an asset but not required.
• Strong organizational and time-management skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Positive attitude, adaptability, curiosity, and eagerness to learn.

What We offer

The three (3) summer student roles will be offered the following:

• Hourly wage of $22.50/hour
• 4% vacation pay
• A 35-hour standard work week.
• Duration: Either 8 or 12 weeks
• Start date: Between June 1, 2026 and July 6, 2026
• End date: no later than August 28, 2026.
• Downtown work location with free parking available.
• Hands-on experience with business systems and digital organization.
• Develop practical administrative and professional skills.
• Build key workplace competencies in teamwork, communication, and problem-solving.

How To Apply

Please submit your application - including both a resume and cover letter - in PDF format to ***email_hidden*** by May 22, 2026.

In your cover letter, please indicate which of the following organizational functions you would be most interested in supporting:

• Grants and Community Initiatives
• Finance
• Marketing & Communications

ECF is committed to building a team that reflects the diversity of our community and creating an environment where everyone feels valued, respected, and supported to thrive. We encourage applications from individuals of all backgrounds, including First Nations, Métis and Inuit peoples, racialized persons, persons with disabilities, women, and members of the 2SLGBTQIA+ community.