Administration Agent

Job Responsibility:

How will you CONTRIBUTE and GROW?

The main object and purpose of this position consist in managing supplier files concerning raw materials, provisions and services. The incumbent enters data in order to provide clear and up-to-date information to clients and members of the team, while promoting ALC quality and safety objectives. The main responsibilities will be to assist the department in the administrative tasks related to our business operations and support the sales and customer service teams.

• Is responsible for procurement: Prepares purchase orders in keeping with purchase recommendations or requisitions. Ensures procurement by purchasing various items.

• Enters data: Enters all of the data required for the delivery slips, memos, counts, deposit slips, etc. Corrects the data entered in the system. Researches and corrects data that is rejected. Produces reports upon request. Provides information for the Regional Center team, such as driver data concerning the number of deliveries, time required, departure time, and number of stops.

• Provides administrative support: Provides support to the staff by making photocopies, filing, etc. Searches for missing documents. Maintains a sufficient supply of office supplies and accessories. Files documents in the document room and on the storage trolley. Replaces the receptionist as required.

• Continuous improvement: Works closely with the members of the distribution center team to resolve any problems or find new ways in which to improve the efficiency of the center's activities. Makes recommendations and takes part in the decision making process with respect to improving the distribution process.

• Safety/Quality: Promotes ALC safety objectives. Knows and respects all procedures pertaining to the supply chain as indicated in the ALC Quality Manual.

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Are you a MATCH?

• Combination of education and relevant experience;

• A Bachelor's degree in Administration is preferred, but not required;

• Professional with strong time management and organizational skills;

• Self motivated and able to produce quality, error-free work in a busy environment.

• Strong written and oral communication in English.

• Proficient in Microsoft Office and Google Docs suites.

• Previous experience with ORACLE and Salesforce would be an asset.

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world. We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.