Administrative Impact Coordinator

Job Responsibility:

Job Title: Administrative Impact Coordinator

Job Location: 809 Caledonia Road, North York, ON

Job Type: Full Time, on-site

Company Summary:

The Bargains Group is an award winning Canadian owned and operated company founded in 1988. We are a wholesaler serving Retailers, Non-Profits, Charities and Social Service Agencies including Salvation Army, Canadian Mental Health Association, Red Cross, United Way Member Agencies, and thousands more. Over the past 35+ years, we have created a fast paced, purpose driven culture focusing on making a positive impact!

Kits for a Cause is a division of Bargains Group and is a Canadian-founded social enterprise that creates meaningful engagement for groups looking to give back while providing charities with essential supplies that they need across the globe. We are a for profit for purpose company and are on a mission to make meaningful and impactful volunteer and donor engagement programs, one Kit at a time!

Bargains Group / Kits for a Cause Team's Core Values are:

• We consciously care ( we give a sh*t ).
• We are community builders.
• We make a positive impact.

Position Summary/Objective:

We are seeking a dynamic and experienced Administrative Impact Coordinator to fully own day-to-day operations and administration for a dynamic founder, leading various high-touch projects. You will be a highly visible representative of the company and a passionate champion of our culture and values. If you are detail-oriented, proactive, and thrive in a fast-paced environment, this role is for you.

Main Responsibilities/Duties:

• Maintain an exceptionally busy inbox in real time ensuring all communications are filtered/filed accurately
• Exceptional organization, time management, and project management skills; able to prioritize, operate with urgency, and meet tight deadlines.
• Demonstrated good judgment, utmost discretion, tact, and professionalism.
• Open communicator, not afraid to ask for help or address uncomfortable discussions with the founder.
• Exceptional communication skills—clear and concise in both oral and written communications; able to adopt the voice of the executive office.
• Ability to build relationships, comfortable and confident collaborating with internal and external stakeholders.
• Comfortable with social media platforms is an asset.
• Proven experience as an executive assistant or in a similar administrative role.
• Proficient in using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Attention to detail and ability to maintain confidentiality.
• Familiarity with Google Suite is a plus.
• Experience with administrative tasks such as filing, data entry, and phone systems.

Qualifications/Requirements:

• 3-5+ years of experience working for a charity, non-profit or start-up with an entrepreneurial mindset
• Exceptional organization, time management, and project management skills; able to prioritize, operate with urgency, and meet tight deadlines.
• Demonstrated good judgment, utmost discretion, tact, and professionalism.
• Open communicator, not afraid to ask for help or address uncomfortable discussions with the founder.
• Exceptional communication skills—clear and concise in both oral and written communications; able to adopt the voice of the executive office.
• Ability to build relationships, comfortable and confident collaborating with internal and external stakeholders.
• Comfortable with social media platforms is an asset.
• Proven experience as an executive assistant or in a similar administrative role.
• Proficient in using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Attention to detail and ability to maintain confidentiality.
• Familiarity with Google Suite is a plus.
• Experience with administrative tasks such as filing, data entry, and phone systems.

We sincerely appreciate your interest in joining our organization and taking the time to submit your application. Please note that due to the high volume of applications we receive, we are only able to follow up with candidates who are selected for further consideration. Thank you for understanding.

Accommodations are available on request for candidates participating in the selection process; please let us know if you require a specific accommodation.

Bargains Group is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, colour, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status or any other class or status in accordance with applicable federal, provincial and local laws.

Job Types: Full-time, Permanent

Pay: $45,000.00-$60,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• On-site parking

Schedule:

• Monday to Friday

Education:

• DCS / DEC (preferred)

Experience:

• Administrative: 3 years (preferred)
• Social Impact: 3 years (preferred)

Work Location: In person