Office Administration Manager

Job Responsibility:

• Position: Office Administration Manager
• Company : Community Living Ontario
• Type : 1 Full-Time Permanent Position
• Classification : Hybrid
• Reporting To: CEO & Director of Finance and Administration
• Location : 201-1 Valleybrook Drive, Toronto M3B 2S7

About Community Living Ontario:

The number one goal for Community Living Ontario (CLO) is to advocate for people who have an intellectual disability, their families, and member organizations to create inclusive communities across Ontario. We envision an Ontario where everyone belongs, is valued, and has the freedom to live the life they choose. Those who share our vision make amazing staff members at CLO.

The Right Fit:

We believe the kind of person you are matters. We have a culture of respect and caring, and we want employees who will thrive in our environment. We are entrepreneurial, creative, and passionate about what we do. When we hire, we consider your potential and how you may fit with our team.

You Will Succeed at CLO If You Are:

An Excellent Communicator - you bring with you the ability to quickly build professional rapport with leadership and external partners. Your verbal style must be confident, courteous, and clear.

Exceptionally Detailed - you bring impeccable attention to detail to every aspect of your work, from event planning to documentation maintenance and recording concise meeting minutes.

Independent - you are self-motivated, organized, and manage your time well.As a key go-to person in the organization you must be able to fluidly navigate multiple priorities and deadlines in a multidisciplinary team.

The Position:

The Office Administration Manager is critically important to CLO because you will be executing the critical daily tasks for multiple Directors and the CEO. You will manage the day-to-day administrative requirements of the organization by assisting various departments. You will supervise and mentor the Executive Assistant providing guidance and support.

The Package Includes :

• Renumeration: $65,000 per year
• Comprehensive benefits, including vision and life insurance
• 3 weeks paid vacation
• Employer-matched RRSP
• Sick days

What You Will Be Responsible For:

• Provides administrative support to the CEO and Directors, including managing calendars and schedules ensuring important dates are identified and meetings are scheduled
• Ensures CEO and Directors have all necessary and relevant information and documents in advance of meetings
• Monitors the CEO's incoming emails and drafts outgoing emails
• Drafting communication documents for review including correspondence, reports, polices and procedures
• Tracks and reports on data collection
• Produces and distributes minutes of meetings
• Coordinates internal and external in-person and virtual meetings. This includes booking sites, arranging catering, creating invitations, and booking travel
• Ensures technology, equipment and materials are present at meetings. Attend meetings as required
• Supervises the Executive Assistant and provides backup support to the board and committees of the board
• Supports the overall administrative needs of the organization, including processing incoming and outgoing mail/couriers and maintaining an inventory of office supplies
• Prepares monthly expense reports for the CEO and Directors
• Supports the onboarding of new staff
• Ability to maintain strict confidentiality around CLO business practices, polices and procedures
• Demonstrates a positive and professional relationship with staff, volunteers, strategic partners, stakeholders, and the community

What Makes You the Ideal Candidate?

• Post Secondary education in Administration, Business, or a related field
• Intermediate to advanced level proficiency in MSOffice, Outlook, Teams, and Zoom; comfortable using audio/visual technologies
• Minimum 5 years' demonstrated experience in performing administrative duties
• 1-3 years of supervisory experience
• Superior organizational and time management capabilities; ability to multitask, prioritize work, and meet deadlines
• You like taking on difficult challenges and finding creative solutions. You do not get flustered easily
• You are an active listener and can accept constructive criticism in stride
• You have the flexibility to be able to switch between projects or pivot quickly should the requirements of the project change
• Excellent written and oral communication skills including recording concise minutes; impeccable attention to detail
• Exceptional interpersonal and problem-solving skills
• Solid working knowledge of office management systems and procedures
• Some travel within Ontario (approx. 10% of time)
• Valid driver's license and access to a reliable vehicle

Diversity, Equity, and Inclusion at CLO

Community Living Ontario is committed to building, maintaining and fostering an equitable, diverse, and inclusive workplace. We encourage those from equity-seeking groups to apply to our open positions. We endeavor to welcome and value the unique perspectives and experiences that all new people bring to our organization.

How to Apply

Please submit your resume to Katherine Taylor at View email address on ca.edajobs.com.

At Community Living Ontario, we are committed to fostering a healthy and positive work environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code. We encourage applications from all qualified candidates and will accommodate applicants' needs throughout all stages of the selection process. If selected to participate in the recruitment and selection process, please inform the representative from Taylor McMahon of any accommodation(s) you may require to ensure your equal participation .

We look forward to hearing from you!

Job Type: Full-time

Pay: $65,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Paid time off
• RRSP match
• Vision care

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Administrative: 3 years (required)
• Supervising: 1 year (preferred)
• Microsoft Office: 3 years (required)
• Typing: 3 years (required)

Work Location: Hybrid remote in North York, ON M3B 2S7