Administrative Associate Executive Support

Support RPIA’s leadership team in Toronto through complex calendar management, travel coordination, and confidential executive communications. This is a full-time permanent opportunity.

As an Administrative Associate, you will partner with senior leaders and manage information flow across the firm. The work combines executive support, expense management, meeting logistics, and stakeholder communication. Strong judgment, discretion, organization, and business acumen are central to success.

Key Responsibilities:

• Manage leadership schedules, priorities, correspondence, and information flow
• Coordinate domestic and international travel logistics and itineraries
• Process senior leader expenses, client coding, and reimbursements
• Oversee meetings, events, rooms, AV, catering, and materials
• Support administrative improvements, special projects, and cross-team operations

Requirements:

• Experience supporting C-Suite or senior leaders
• Advanced proficiency with Concur and Microsoft Office
• Strong organization, communication, prioritization, and interpersonal skills
• Sound judgment handling confidential, time-sensitive information
• Valid full G Ontario driver’s license

Bring executive support, discretion, travel coordination, and communication expertise to RPIA’s leadership operations in Toronto.