26-103 Administrative Support - 6 month contract - Toronto, Downtown (Onsite)

Position:  ​​​​​​ Administrative Support
Location: Toronto, Downtown, ON (Onsite)
Structure : Contract 6 months to start
Pay:  $41.00 - $46.00 p/h inc. + HST

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We have a great new opportunity to support one of our Energy Sector clients in a contract capacity!

Please see below for more information on the position and if interested, apply with an updated resume aligned to the needs of the role.

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Deliverables

• Provide comprehensive administrative and corporate governance support to OPG's Board of Directors, Board Committees, and Corporate Governance Group, managing confidential correspondence, reports, meeting materials, calendars, records, and time-sensitive documentation.

• Coordinate Board and Committee meetings, director orientations, and governance events, including scheduling, agendas, briefing packages, meeting rooms, virtual meetings, travel, accommodations, catering, IT support, and other logistics.

• Maintain and administer corporate governance records and Board documentation using Microsoft 365, SharePoint, Diligent, and other governance repositories, ensuring accurate document management, appropriate access, retention, and compliance with corporate policies.

• Support financial administration and governance operations, including director expense reports, invoices, purchasing requisitions, accrual tracking, budget administration, action-item follow-ups, and coordination with executives, directors, and external stakeholders.

Experience Required

• Demonstrated experience providing senior-level administrative support in a professional corporate environment, preferably supporting executives, senior management, a Board of Directors, Corporate Governance, Legal, or Corporate Secretariat teams.

• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, with experience managing complex calendars, meeting logistics, professional correspondence, and confidential documentation.

• Strong experience coordinating executive or Board-level meetings, including scheduling, agendas, meeting packages, travel arrangements, director support, document distribution, and stakeholder communications. Experience with Diligent or another Board portal is an asset.

• Experience with expense reporting, invoice processing, purchasing requisitions, accruals, basic budget administration, and electronic records management, including document retention and governance procedures.

• Post-secondary education in Office Administration, Business Administration, or a related discipline, or equivalent experience, combined with excellent organization, communication, attention to detail, confidentiality, discretion, and independent judgment.

CorGTA is an equal opportunity employer, please apply with an updated resume and ensure the required skills you are able to speak to for this position are included.

At times, CorGTA or its client partners may utilize AI tools to assist with the hiring processes.

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