Administrative Assistant Bookkeeper

Job Responsibility:

ADMINISTRATIVE ASSISTANT BOOKKEEPER

Green Naturals Inc. is looking to add to our team a part-time with the option of full-time hours, an Administrative Assistant Bookkeeper who is motivated, committed and wants to grow with us.

As an Admin Assistant Bookkeeper YOU will :

• Facilitate the A/R process:

· Perform Cash counting and follow up on overages/shortages

· Investigate discrepancies between closing POS batches and POS software

· Maintain revenue tracking spreadsheets

· Upload relevant A/R documentation via electronic capture software

· Bank deposit

· Filing A/R documents and maintaining A/R and banking filing system

• Facilitate the A/P process:

· Upload vendor invoices and credit card receipts via electronic capture software

· Filing A/P documents and maintaining filing system

• Facilitate Payroll process:

· Upload new hire onboarding documents related to payroll via electronic capture software

· Filing payroll documents and maintaining filing system

• Facilitate HR process:

· Provide support and assistance with pre-screening tasks (email communications and tracking) for potential new recruits

· Assist in the new hire process

· Prepare and organize in-person interviews and via Zoom

· Record meeting minutes

· Compose job advertisements, update company s and perform review documents

· Filing and maintaining employee files

• Use word processing, desktop publishing, spreadsheet, database or presentation software to prepare reports, graphics and documents as requested
• Create, proofread and distribute documents as requested
• Monitor and prioritize department email account with appropriate follow-up

The Job :

If you are an enthusiastic team player, are excited to work, you are opening the door to a career with a dynamic company that continues to grow and develop. We know that great people are the key to the success of our business.

The Administrative Assistant Bookkeeper will be expected to work 3 days per week.

What we need from YOU :

• Prior administrative and/or bookkeeping experience
• Completion of high school diploma or equivalent
• Demonstrated ability to proactively build a strong network of relationships and partnerships
• Ability to work independently with significant initiative
• Ability to work closely and openly within the team, being cross-trained in aspects of the department
• Ability to use systems, tools and skills, organize workload, and meet deadlines
• Ability to adapt to changing environments quickly, analyze, assess and make appropriate recommendations
• Demonstrate high standards of ethics and confidentiality to handle sensitive information
• Interest and initiative in compiling and maintaining information, manual and electronic file
• Solid verbal and written communication
• Strong interpersonal skills
• Attention to detail and accuracy
• Adept at problem-solving, including being able to identify issues and resolve problems
• Proficient in Microsoft Office Suite of Products; advanced typing and data entry skills
• Proficient with QuickBooks Online and QuickBooks Desktop,
• Intermediate to Advanced Excel user

· Experience with any of the following: POS systems, cash handling, Greenline software, BrightHR

Job Types: Full-time, Part-time

Expected hours: 20 - 35 per week

Benefits:

• Casual dress
• Store discount

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Maskwacis, AB: reliably commute or plan to relocate before starting work (required)

Education:

• DCS / DEC (preferred)

Experience:

• Administrative: 3 years (required)
• Bookkeeping: 1 year (required)

Language:

• English (required)

Licence/Certification:

• Sell Safe / QCW Licence (required)

Work Location: In person

Expected start date: 2024-08-19