Mine Administrative Assistant

Safety

· Ensure safe work systems/procedures are always practised and adhered to ensuring duties are performed in a manner that minimises risk to self, employees, and contractors.

· Maintain exemplary standard of housekeeping at all times, safe work, incident/accident reporting & active involvement in safety initiatives to ensure a safe work environment.

· Abide by and proactively comply with Company policies, procedures, guidelines, and systems, as well as all relevant legislation.

· Understand and familiarise oneself with site Emergency evacuation procedures.

Company / Leadership

· Display conduct which is aligned with company Core Values, Policies and Procedures.

· Lead by example and actively participate to achieve department and company goals and objectives.

· Initiate and provide input into company directives in collaboration with the Site Management team.

· Communicate department obligations and conditions to the leadership team, ensuring specific understanding and accountability.

Behaviour / Attitude

· Support and follow all lawful instructions/directives from direct supervisor.

· Maintain a high level of professionalism and take responsibility for own conduct and behaviour in the workplace.

· Ensure good, clear lines of communication between all stakeholders, including the Site Management team, co-workers and contractors

Knowledge / Skills / Duties

· Manage multiple employee work and lodging schedules

· Process all site entry applications and associated electronic and hard copies

· Maintain mandays and prepare End-of-Month mandays report and any other EOM reports

· Prepare Requisitions and Purchase Orders for the Underground operations

· Collate and process Contractor timesheets

· Order new employee uniforms, stationery, general consumables for site etc.

· Maintain Master Key Register for the Underground operations.

· Maintain current site Noticeboards

· Enter site hazard and incident reports and actions into the pertinent site register

· Undertake other assigned duties as lawfully instructed

Teamwork

· Work collaboratively with others to achieve organizational goals – both within own department and site wide.

· Leverage the talent and knowledge within the team to resolve problems.

· Follow instructions as per SOPs, guidelines and those provided by the Superintendent

Planning & Organisation

· Prioritise and complete tasks accurately as to specifications as assigned by direct supervisor within required timeframes.

· Proactively identify and address hazards before they arise as issues.

· Be punctual to work and all required site meetings.