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Location Administrator

Crop Management

St. Albert, AB Full-time

Job Posting: Location Administrator – Onoway

Company: CMN

Location: Onoway, AB

Position Type: Full-Time, Permanent

Hours: Monday–Friday, 8:00 AM–5:00 PM (overtime required during spring season)

About the Role

We are seeking a highly organized and customer-focused Location Administrator to join our Onoway team. As the first point of contact for clients and a key support to our sales and operations teams, this role is essential in maintaining office efficiency, supporting inventory accuracy, and ensuring exceptional customer service.

Key Responsibilities

Accounts Receivable

  • Prepare load-outs, invoices, credit memos, and monthly customer statements.
  • Post customer payments and manage work orders and prepayments.
  • Maintain confidential sales and credit information.
  • Ensure proper margins and pricing with the Sales Team.
  • Investigate and resolve account discrepancies.
  • Maintain customer tiered pricing under management guidance.
  • Post interest charges monthly.

Inventory Support

  • Enter inventory receipts upon product delivery.
  • Complete inventory counts and help resolve discrepancies promptly.
  • Process returned deposits (customer and supplier).
  • Review monthly inventory values for accuracy.
  • Complete inventory write-offs with management approval.

Banking & Accounting

  • Process deposits via Deposit Edge and Tronia.
  • Complete monthly reconciliations for cheque, FCC, and credit card clearing accounts.

General Administrative Support

  • Prepare invoices, reports, letters, and internal documents.
  • Maintain office supplies and operate office equipment.
  • Organize agendas, attend meetings, record minutes as needed.
  • Sort and respond to correspondence requiring company knowledge.
  • Maintain filing systems and train staff in office applications.

Customer Service

  • Answer phones, greet customers, and assist with walk‑in sales when needed.
  • Provide timely, professional support to customers, vendors, and partners.
  • Exercise sound judgment in daily decision-making.

Qualifications

  • High school diploma required; business or administrative training is an asset.
  • Several years of administrative and/or supervisory experience.
  • Strong understanding of accounting, office procedures, and data management.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Excellent communication, organization, and multitasking abilities.
  • Ability to work independently or as part of a team.
  • Professional, confidential, and reliable work habits.
  • Customer service‑oriented with strong follow‑through.
  • Knowledge of sales principles is an asset.
  • Ag student, ag graduate, or agricultural industry experience is considered an asset.

Work Environment

  • Regular office hours with required overtime during peak season (spring).
  • Ability to sit, stand, walk, bend, twist, and lift up to 35 lbs.
  • Extended periods of computer and telephone use.
  • Fast‑paced environment with multiple priorities and time‑sensitive needs.
  • Willing and able to operate a forklift as required.
  • Able to maintain professionalism in stressful or high‑volume situations.

Special Requirements

  • Ability to meet company policy requirements including a criminal background check and, if required, a driver’s abstract.
  • Valid Class 5 driver’s license.
  • Commitment to the company’s Health, Safety & Environmental Program.

#CMNSales

Vacancy posted 25 days ago
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